Have you got previous or current experience as a Personal Assistant or Executive Administrator?
Do you have excellent organisational and time management skills?
And are you seeking a position to be part of dynamic business environment?
Our client is a well-established business based in Oxfordshire offering sustainable specialised assessments both in public and private sectors. They are now in search of a Personal Assistant, on a temp-to-perm basis, working full-time Monday-Friday. The successful candidate would have prior experience managing a director’s diary, travel management, liaising with suppliers and supporting with planning projects/documentation. This is a fantastic opportunity to join a business who can offer a great working and fast-paced environment.
Key Responsibilities:
Responsible for managing the director’s calendar, scheduling meetings and coordinating appointments.
Manage emails, phone calls and any correspondence on behalf of the Director.
Assist in preparing and the submission of planning applications and any project documents.
Maintain and organise all confidential records and files.
Organise and manage travel arrangements, including accommodation and itinerary.
Be part of coordinating the logistics behind company events, conferences and client meetings.
Support business operations with daily tasks effectively and accurately.
On behalf of the Director liaise with suppliers, clients and any other external stakeholders.
Prepare agendas and document meeting minutes.
Assist in drafting fee quotes and proposals for planning projects.
Keep track of key project deadlines and other business priorities, ensuring to complete follow ups where necessary.
Support in the preparation of planning inquiries and appeals documentation.
Support the finance department with project budgets as required.
Monitor project budgets, assist in preparing jobs sheets and track business expenses. Key Skills & Experience:
Previous experience as a Personal Assistant, Executive Assistant or Administrator.
Desirable if a candidate has worked in planning, architectural or a professional services environment.
Proficient with Microsoft Applications; Word, Excel, Outlook & Teams.
Strong problem-solving, organisation, and planning skills.
High level of discretion, professionalism, and confidentiality.
Flexibility and adaptability with great attention to detail.
Excellent telephone manners and interpersonal skills.
Ability to interact with a wide variety of people and highly communicable.
Self-starter, conscientious, approachable, and enthusiastic. Additional Information:
Monday-Friday, 9am-5pm, Hybrid working.
£14-16 per hour.
Temp-to-Perm (6months temp)
24 days annual leave.
Pension scheme.
Onsite parking.
Opportunities for career growth and professional development. To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)