Job Description
VB16884
\nEA to CEO and COO - Finance
\nPaddington
\n£55,000 - £60,000K Dependent on experience
\n5 days office based
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An award winning Financial Services firm going through massive growth are looking for an exceptional EA to join their energetic team. Based out of a phenomenal, brand new office in Paddington, this is a newly created role providing plenty of exposure across the business, interaction with Senior Leadership, and lots of room for growth.
\nWe are looking for a personable individual with a can-do attitude and great initiative to support at C-Suite level. This role is looking after an established CEO who is entrepreneurial, incredibly busy and very chaotic! Therefore, we need a confident candidate who is very organised to go in and manage him, his diary, his inbox – really go the extra mile to implement order!!! You will also be looking after COO who is new to the business.
\nThe office is energetic and busy, highly sociable and fluid - no two days are ever the same. A flexible team player is essential!
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Key Responsibilities
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Diary management .
\nArranging international travel, accommodation, ground transportation and visas when required.
\nCoordinating schedules, meetings, calls and appointments generally.
\nExpenses using Concur.
\nScheduling management meetings, ensuring these are well prepared for with specific agendas and documents shared in advance.
\nPrepare and compile high-quality presentations, reports and documents for the Board, including high-level attention to detail and proofreading.
\nAttending meetings and minute taking.
\nAction taking and follow up to ensure accountability and delivery.
\nBuild strong relationships with other executives, leaders, and team members across the business.
\nInbox management.
\nCo-ordination of potential hires.
\nArranging external lunches and dinners as required.
\nAdhoc event coordination for events hosted by the CEO/COO
\nHoliday cover for other administrative positions within the business.
\nOwnership of the divisional organisation charts.
\nGreeting external guests when required.
\nAdding guest names to security visitor system ahead of time.
\nPersonal support as and when required.
\nAct as the gatekeeper with discretion and professionalism.
\nAdhoc business projects and research.
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Skills & Experience Required
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EA experience.
\nHigh attention to detail.
\nTeam player.
\nA flexible and open-minded approach to all areas of their work.
\nConfident communicator.
\nSelf-starter mentality and enjoy working both independently and collaboratively.
\nGood initiative.
\nKeen to learn and develop.
\nPersonable and approachable as this is very much a ‘go-to’ role.
\nEnjoys working in a fast-paced environment.
\nCreative. Happy to problem solve and suggest new ideas.
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Benefits
\nPrivate healthcare program covering all employees and their families following voluntary opt in.
\nEnhanced maternity and paternity policies.
\nEmployee Assistance Programme (EAP).
\nCycle-to-work Scheme.
\nElectric Vehicle Scheme.
\nSponsored learning and development.
\nWork from home budget for equipment.
\nOffice fitted out with:
\nAccess to state-of-the-art gym.
\nFree breakfast.
\nFree bar for Friday drinks.
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Core hours
\n0800-1700 UK Monday to Friday