Contents Location About the job Benefits Things you need to know Apply and further information Location Gosport - Centurion Building About the job Job summary Are you a dedicated person who is passionate about making a difference? Would you like to work for the Ministry of Defence? Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UKs Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement. Our Vision - To support UK defence customers with outstanding service every time. Our Mission Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. Come and join the DBS community today Job description The Payroll Process, Governance and Assurance Manager role is part of the team that oversees Military Payroll Operations within Defence Business Services Armed Forces and Veterans Services (DBS AFVS). You will be responsible for overseeing a wide range of finance and systems related activities, helping to ensure Military Payroll operations remain compliant with relevant statutory legislation and MOD policy. You will work closely with our commercial partner, supporting them in delivering high quality payroll services to Service Personnel. This includes: Lead on all finance related issues for Armed Forces Payroll including tax and National Insurance (NIC), banking facilities, the military HR system (Joint Personnel Administration (JPA)), cash forecasting and other pay issues, liaising with the external payroll provider and Authority colleagues to ensure the smooth operation of Payroll. Responsibility for the production and submission of accurate monthly cash forecasts for c.£1bn of payments processed via JPA. Lead on all aspects of Payroll & Allowances activity with tax and National Insurance implications under PAYE legislation. Assurance of P11D (benefit in kind) reporting and completion of the annual PAYE Settlement Agreement (PSA) for all agreed MOD liabilities. Liaison with other MOD Depts and HMRC as required to ensure all legislative requirements are met. Management of JPA Systems accounting, particularly standing data held within JPA. Initial poc for all issues concerning JPA Costing and Accounting Strings. Responsibility for ensuring all JPA debtor/credit control accounts are accurately reconciled on a monthly basis by the external payroll provider, with any outstanding issues resolved in a timely manner. Facilitation of annual audit of JPA by the National Audit Office (NAO). This includes provision of payroll data extracts, hosting site visits and resolving any issues arising from the audit. Improve ways of working embedded within the Service Delivery Contract (SDC) to ensure payroll requirements are delivered in line with the relevant direction, whilst developing innovative solutions to address emergent issues. Including: Being fully conversant with requirements and ensuring that they accurately reflect the current business needs, in particular time, cost and quality. Ensuring outputs and performance levels are delivered in accordance with those set out within the contract. Reporting any failures or potential failures via the appropriate contractual mechanism i.e., Contract Incident Form, Contract Performance Notice or Notifiable Default Notice Updating Codes and Standards relating to your area via the appropriate contractual processes Person specification Essential CCAB/CIMA Qualified Accountant - Part qualified or willingness to study for qualification will be considered depending on candidate experience. Strong background in finance with good Microsoft Office skills, in particular Excel. Ability to work closely with multiple internal and external stakeholders, leading discussions on a wide range of financial/tax issues and managing competing demands. Able to manage own and teams workload, effectively prioritising tasks to ensure effective delivery of payroll. Attention to detail to ensure financial/tax submissions are timely and accurate. Desirable An understanding of MOD finance processes and Joint Personnel Administration. Good understanding of personal taxation and National Insurance legislation Good understanding of payroll operations with particular focus on accounting, tax and banking issues Qualifications CCAB/CIMA Qualification is required for this role - Part qualified or willingness to study for qualification will be considered depending on candidate experience. Memberships CCAB/CIMA Membership required for this role - Part qualified or willingness to study will be considered depending on candidate experience. Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Managing a Quality Service Changing and Improving Seeing the Big Picture We only ask for evidence of these behaviours on your application form: Leadership Working Together Managing a Quality Service Technical skills We'll assess you against these technical skills during the selection process: Finance Competence Framework - 2. Financial Governance Benefits Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. An environment with flexible working options Monday-Friday 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service (pro rata). In addition to 8 public holidays per year, you will also receive leave for the King's birthday Hybrid working, where role permits An opportunity to be considered for Reward & Recognition- £250-£5000 per year. Family friendly policies including parental leave and adoption leave Learning and development tailored to your role Professional and personal development of skills A culture encouraging inclusion and diversity Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments Special paid leave to volunteer up to 6 days per year A Civil Service pension with an employer contribution of 28.97% Allowances Subject to meeting the required criteria this post attracts a Recruitment and Retention Allowance (RRA) Qualified Accountant (Fixed Rate) and SEO Accountant Specialist Allowance (13% National). The post does not offer relocation expenses. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Employment Hours This position is advertised at 37 hours per week. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience. Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit. Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on your Primary: Behaviour - Leadership & Secondary: Behaviour - Working Together. In this instance the remaining elements will be tested at interview. At application stage you will be assessed against the following : Behaviours: Leadership Working Together Managing a Quality Service Experience: CV Personal Statement. In no more than 750 words, please detail your experience of the following. Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advert Technical: Finance Competence Framework - 2 Financial Governance - Practitioner Level At interview you will be assessed against the the following behaviours: Leadership Working Together Changing and Improving Seeing the Big Picture Technical: Finance Competence Framework - 2. Financial Governance - Practitioner Level In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order: 1 - Behaviour - Leadership 2 - Behaviour - Working Together 3 - Behaviour - Changing and Improving 4 - Behaviour - Seeing the Big Picture 5 - Technical - Finance Competence Framework - 2. Financial Governance If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority: 1 - Career - Job History 2 - Career - Qualification Details 3 - Career - Previous Skills 4 - Career - Personal Statement 5 - Behaviour - Leadership 6 - Behaviour - Working Together 7 - Behaviour - Managing a Quality Service 8 - Technical - Finance Competence Framework - 2. Financial Governance We want to offer opportunities to all who are successful at interview for our roles, but this isnt always possible, so we do hold candidates on an active reserve list for 12 months. Application sifting to take place week commencing: mid February Interviews are currently taking place via the following method: Ms Teams Interviews will be conducted week commencing: end of February A minimum of 2 full working days notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeammod.gov.uk MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. To assist with your application please find attached - DBS Candidate Information Guide - Working for Defence Business Services - GOV.UK (www.gov.uk) (26) UK Ministry of Defence: Life, LinkedIn Technical skills Framework guide - https://modgovuk.sharepoint.com/sites/IntranetFinanceHub/Shared%20Documents/Forms/AllItems.aspx?id%2Fsites%2FIntranetFinanceHub%2FShared%20Documents%2FFinance%20Competence%20Framework%202022%2Epdf&parent%2Fsites%2FIntranetFinanceHub%2FShared%20Documents&ptrue&ga1 Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Colonel Martin Ryan Email : martin.ryan363mod.gov.uk Recruitment team Email : DBS-EnhancedRecruitmentTeammod.gov.uk Further information Appointment to the Civil Service is governed by the Civil Service Commissions Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact DBS-EnhancedRecruitmentTeamMOD.gov.uk in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/ Attachments Defence Civil Servant Offer Opens in new window (pdf, 524kB) Share this page Print Email Facebook Twitter LinkedIn GMail