Job Description
Are you an organised and enthusiastic administrator with a flair for people and events? Join Guild Care as our Administration & Events Assistant and play a key role in supporting our vibrant volunteering community.
This is a fantastic opportunity to combine your administrative skills with event coordination—helping us attract, support, and celebrate the volunteers who make our work possible.
📍 Location: Worthing, West Sussex
⏰ Hours: 30 hours per week (Monday to Friday, 09:00–15:00)
📆 Contract: 6-month fixed-term contract
💷 Salary: £12.33 per hour
What You’ll Be Doing
As our Administration & Events Assistant, you’ll be the first point of contact for volunteer enquiries and a key support for the Volunteer Manager. You’ll:
* Keep Things Running Smoothly: Manage volunteer records, maintain digital files, and support safe onboarding in line with Guild Care policies.
* Engage & Connect: Coordinate regular volunteer communications and respond to enquiries from schools, colleges, and community groups.
* Promote & Recruit: Help advertise volunteering opportunities across job boards, our website, and social media (in collaboration with Marketing).
* Support Events: Assist in the organisation and delivery of events—from recruitment fairs to volunteer thank-you celebrations.
* Report & Improve: Help compile data reports and gather feedback to support volunteer engagement and retention.
About The Role
This is a great short-term opportunity to work in a friendly and collaborative team, with sociable working hours that fit well around family life, caring responsibilities, or other commitments.
You'll thrive in this role if you’re confident with Microsoft Office, have a great eye for detail, and enjoy building positive relationships across teams and communities.
While very occasional evening or weekend work may be required to support key events, your regular working hours are during the day—giving you a work-life balance that works.
Ready to Make It Happen?
If this sounds like the role for you, we’d love to hear from you! Apply now and help us support the incredible volunteers who power our community.
#INDK
Skills Needed
Technology, People, Servicing
About The Company
Our story
Guild Care was founded in Worthing in 1933 by visionary volunteers dedicated to supporting vulnerable individuals in the local community. Originally known as Worthing Council of Social Service, the organisation focused on alleviating poverty, isolation, and health challenges during difficult times. Over the following decades, Guild Care consistently expanded its services, proactively responding to the community's evolving needs.
In the 1950s and 1960s, Guild Care established innovative day centres and residential care homes, significantly enhancing life quality for older adults and individuals with disabilities. Adapting continually, the charity later introduced specialised dementia care facilities and tailored services for those with learning disabilities.
Today, Guild Care supports over 3,000 people annually across West Sussex through a range of community-focused services. Remaining true to its founding values, the organisation is one of Worthing's largest employers, powered by almost 700 dedicated staff members and the essential contributions of more than 300 volunteers, all united in making a meaningful difference.
Company Culture
Our vision
Our vision is for all people in need of care to live fulfilling, safe and secure lives .
Our mission
We will achieve our vision by ensuring our support and services are accessible, effective and lovingly delivered .
Our BELIEF values
Brave | Engaging | Loving | Integrity | Everyone Matters | Free to Be Me
Our equality statement
At Guild Care, we are committed to fostering a culture of inclusivity, respect, and equality. We believe that diversity enriches our organisation and enables us to better serve our community.
We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or socio-economic background.
Join us in our mission to make a positive difference in people's lives.
Desired Criteria
* Experience in an administrative, HR, or recruitment role.
* Previous work in the voluntary sector or with volunteers.
* Understanding of the needs of individuals with learning disabilities.
Required Criteria
* Strong written and verbal communication skills.
* Excellent time management, organisation, and planning abilities.
* A collaborative team player with a proactive and flexible approach.
* Experience using Microsoft Office applications and online systems.
* Confident in data entry and maintaining accurate records.
* Ability to develop positive working relationships with internal and external stakeholders.
* Willingness to work occasional evenings or weekends to support events.
Closing DateMonday 28th April, 2025