Employer: Ashford and St. Peter's Hospitals NHS Foundation Trust
Employer type: NHS
Site: Ashford Hospital
Town: Ashford
Salary: £27,857 - £30,570 pa inc. HCAS, pro rata
Salary period: Yearly
Closing: 13/03/2025 23:59
Theatre Scheduler/Administrator, Chronic Pain
NHS AfC: Band 4
Job overview
The booking coordinator will provide a comprehensive booking service being conversant and knowledgeable in the intricacies of the specialty waiting lists. They will be expected to manage their workload and assist with training and troubleshooting when required. The booking coordinator will act as an essential point of contact for all patients waiting for a surgical procedure and play a vital role in ensuring patients are booked in line with the Trust’s access policy, enabling the Trust to meet national targets around waiting times. The booking coordinator should exercise initiative and carry out their duties in such a way as to make a direct and positive contribution to the organisation. Using Cerner on a daily basis. Keeping up to date with emails is imperative.
Main duties of the job
1. The overriding purpose is to support the provision of the highest quality patient care through personal actions and continuous improvement.
2. To maintain a high standard of quality in providing a service; supporting patients and professionals.
3. To ensure that patients receive good quality, appropriate documentation/information relating to their appointment in line with current Trust and Divisional objectives.
4. Using LUNA daily, liaising with the Patient Pathway Team across the Trust as a whole, to ensure co-ordination of all elements of the patient pathway.
5. To highlight any potential breaches or delays in the patient’s pathway to the Assistant Service Manager according to the Trust’s escalation policy.
6. To liaise directly with patients to book, cancel, and rebook any outpatient appointments or procedure dates.
7. Deal with patient queries effectively written and via telephone/email.
8. To ensure booking of relevant clinical activity (e.g. procedures and managing patient pathways in conjunction with the Patient Pathway Team).
9. Have the ability and commitment to work as a team member and be able to adhere to strict deadlines.
Working for our organisation
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond. Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey. We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.
We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Detailed job description and main responsibilities
1. Ensure patients are added to the waiting list within 3 working days of a decision to admit.
2. Ensure all patient details are up to date within Cerner to enable the patient to be contacted.
3. Manage and organise Consultants waiting lists, identify problems, deal with them on own initiative, and strategically plan own workload.
4. Ensure all offers of dates are recorded in Cerner.
5. Ensure the appropriate RTT status is recorded in Cerner.
6. Participate as a team member in the smooth day to day operational management of the Booking Office.
7. Utilise LUNA/Cerner to manage patient waiting lists, and to enable the correct booking order of patients.
8. Liaise directly with patients to book, cancel and reschedule any admission dates.
9. Use new systems within the department to promote an efficient service.
10. To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.
Person specification
* Skills - Essential: Must be able to demonstrate, in relation to patients, visitors, colleagues and other individuals connected with the trust and the NHS: You have knowledge and awareness of diversity and human rights as appropriate to your role. You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role.
* An understanding of the present issues facing the NHS.
* Excellent knowledge of Hospital Information system Cerner.
* Specialty clinical knowledge.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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