Are you someone with an eye for detail and exceptional organisational skills who enjoys working in a warm and welcoming team? If so, this might be worth a read...
We are looking for an administrative assistant to the Governance and DP Manager in order to support effective governance activity within Acis and ensuring compliance within our relevant Data Protection compliance. You're the one that's going to deliver an exceptional administrative service and help keep us compliant and in shape.
Please see our Recruitment pack for more details on the role and some insight into us as an employer and what you can expect from us as an organisation, but in the meantime, please see more about the job itself, below:
As a Governance and Data Protection Administrator, a typical day might include:
1. Making sure that all the necessary arrangements are in place for our committee meetings, preparing the agendas in advance, collating the meeting papers and publishing them on time in readiness for the meeting.
2. Attending the committee meetings and taking the minutes, making sure that you note any actions, and record all the committee's decisions accurately.
3. Ensuring that the committee minutes are done professionally and timely and you will ensure that the committee stays within its Terms of Reference, with support from the Governance and DP Manager.
4. Capturing actions in the committee meetings, sharing them, and then updating prior to the next meeting while keeping the meeting forward planner up to date.
5. Providing administrative support to the Governance and DP Manager in coordinating Acis' Annual General Meeting and Board away days.
6. Helping to ensure that all the statutory company registers are kept up to date.
7. Assisting the Governance and DP Manager in the preparation of the Regulatory Standards self-assessments, and the self-assessment against our chosen Code of Governance.
8. Ensuring that the Acis group continually complies with all things data protection, and supporting the Governance and DP Manager on any subject access requests that come our way, coordinating with the wider Legal Team if necessary.
9. Keeping our Signing and Sealing Registers in order and up to date, ensuring that all documents signed or sealed on behalf of any company in the Acis group are correctly entered into the appropriate register. You will also ensure that those documents are properly executed, facilitating that, liaising with our Board, Executive Leadership Team and Company Secretary as appropriate.
10. Keeping track of any information security breaches that occur, monitoring them, identifying trends or learnings, and discussing findings and agreeing corrective measures with the Governance and DP Manager.
11. Understanding the impact of the UK GDPR and Data Protection Act 2018, assisting our colleagues with their Data Protection Impact Assessments and Information Sharing Agreements, updating and advising the Governance and Data Protection Manager as appropriate.
Some of the experience/skills we need to consider you (Don't worry if you don't tick every box):
1. A great standard of education, with at least 5 GCSEs at grades A-C (or equivalent) with one being in English.
2. Excellent typing skills.
3. The ability to take concise and accurate minutes of meetings and produce them for the Chair in a timely manner.
4. Excellent communication skills.
5. You have a great eye for detail, and are extremely organised and logical in your approach.
6. You're happiest when you are working within a team environment as we all support each other, but equally you will be able to work on your own without supervision.
7. You must know how to keep the information that you hear from working in your role confidential.
8. You can prioritise your workload effectively, despite ever-changing deadlines and goals.
What will make you stand out from the crowd (but not essential):
1. A recognised qualification in typing.
2. A qualification, or good experience of minute taking, would be amazing.
3. A qualification, or good experience of advising on data protection matters.
4. ECDL or similar for all our computing needs.
5. Experience of working within governance and/or data protection environment.
6. You can find solutions in creative ways, to a wide range of issues is one of your strengths.
7. You have worked within the housing sector before.
8. You'll be adept at change, having got hands-on experience living and breathing new ways of working and knowing how to bring your colleagues along for the experience.
Being part of the Acis team, you'll get:
1. Generous holiday entitlement - 25 days annual leave every year increasing by one to a max of 30, plus bank holidays
2. Pension contributions up to 10%
3. The opportunity to undertake professional training, funded by us.
4. One day paid leave a year for volunteering work (in addition to your Annual leave entitlement)
5. Staff benefits with Paycare - A health and benefits scheme giving you support and contributions towards various health benefits such as counselling, eye tests, vaccinations and much more
6. Benefits with Acis Perkz - a discount scheme giving you savings off hundreds of schemes including discounts on your coffee, weekly shop, days out and much more!
7. Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
8. Long service awards for our loyal employees
9. Cycle to work scheme
10. Employee Assistance Programme to give you confidential advice and support, when you need it
11. Professional membership subscription to support your continuous professional development
12. Death in service benefit
As soon as a suitable candidate is found for this role we reserve the right to close the job advert ahead of the closing date, so please do not delay in submitting your application.
Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any applicant who feels they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and we're happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you might need. #J-18808-Ljbffr