We are looking for an experienced Executive Assistant to join our existing team for EAs to support clients based in Henley-on-Thames, Oxfordshire. In a true ‘Right-Hand’ role, they will be a dedicated professional and ensure the smooth running of the principal’s lifestyle and private life, multiple properties, as well as their business interests within music, film, and television. This is a fast-paced role, suitable for candidates with prior experience supporting UHNW or high-profile individuals - it would also be highly advantageous to have a background in music, television, media or the arts, however, this is not essential.
We are looking for a logical and operational mastermind with the energy, dedication, and skill to support them across all aspects of their life. You will be responsible for extensive and complex diary management both professional and private across multiple time zones and industries. Working alongside other EAs/PAs, as well as a wider team of staff, you will assist with business-related and lifestyle management, travel coordination and booking. You will be the go-to and additional support for all matters and will work to pre-empt the principal’s needs and exceed expectations.
We are looking for a service-orientated individual with strong emotional intelligence – someone who is loyal, a go-getter, and can take a large amount of information and turn it into actionable deliverables. The successful candidate will be a profoundly organized, proactive self-starter who takes pride in their work. Solution-focused, you will overcome all hurdles calmly and professionally to ensure that the principal’s business and personal life runs effectively at all times. With proven ability to transform chaos into calm, and creatively circumvent roadblocks are essential capabilities.
Hours: Full time 10am-6pm: On-site for 3-4 days a week, with flexibility to work evenings and weekends when required.
Location: Henley-on-Thames (live locally or within a reasonable commutable distance)
Salary: £80k-£100k depending on experience
Start Date: ASAP
Responsibilities include, but are not limited to:
* Complex diary coordination across multiple international time zones and businesses - managing and maintaining the principal’s schedules and appointments
* Frequent and often last-minute travel arrangements, visas, and itineraries
* Handling all of the principal’s correspondence
* Developing and maintaining contact with several third-party stakeholders and clients
* Performing administrative tasks, such as filing, printing, preparing and editing documents etc.
* Drafting and summarizing reports
* Involvement in a variety of ongoing projects
* Ad-hoc research projects
* Monitoring, examining, and handling monthly invoices and following up on payments
* Attend discreetly high-level meetings and take minutes - follow up on complex tasks
* Handling all private family and personal matters
* Coordinating with multiple offices
* Dealing with lawyers, auditors, and PR firms
* Run professional and personal errands and perform other duties as needed
Candidates must be / have:
* Multiple years of experience in providing high-level support to a UHNW or high-profile individual or family
* Experience as an Executive Assistant, Head of a Family Office or Film Producer
* Live locally in Henley, or within a commutable distance and happy to work on-site
* Valid UK driving license and a confident driver
* Highly professional, well-presented, and polished
* Meticulous attention to detail
* Great communicator
* Team player with a positive can-do attitude
* Very proactive, adaptable and unruffled by changing plans
* Excellent diary management skills and the ability to handle a constantly changing schedule
* Anticipating problems and providing solutions
* Committed, with dedication and a fast pace of implementation
* Reliable, honest, and trustworthy
* Eligibility to work in the UK
* Excellent English – both spoken and written
* Excellent checkable references
_________________________________________________________________________________
IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:
* Detail your relevant experience in a cover letter and include this on an up to date CV. Quote your required salary. Let us know your availability for interview and when you could start. If you can forward references to us, these can only strengthen your application.
The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days, your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.
#J-18808-Ljbffr