The Purchasing Administrator is responsible for managing the purchase ordering process and developing relationships and working practices with both suppliers and customers.
Key Responsibilities:
1. Ensure that purchase requisitions are processed timely.
2. Ensure all purchase orders are signed off with the appropriate authorisation levels, value and requirement.
3. Ensure goods are allocated from stock first and foremost with purchase orders placed to replenish stock back to the required holding levels.
4. Produce outbound delivery notes and labels for the dispatch team.
5. Support the investigation of shortages/missing items identified in the warehouse.
6. Utilise MY COMPLIANCE to log, track and manage compliance issues.
7. Maintain KPI reporting and analyse data to assess the performance of suppliers.
8. Assist in resolving any arising problems or complaints from suppliers or customers.
9. Ensure compliance with ISO 9001 quality standards and identify areas for process improvement within the department.
10. Ensure compliance with QHSE policies and procedures.
11. Ensure all orders have relevant dates to support the weekly forecast of inbound goods to the warehouse team to assist with their capacity planning.
12. Ensure all goods are receipted to support the daily report to the parts supervisors and service manager.
13. Ensure that relevant reporting information is kept up to date on a daily basis.
14. Weekly review of open supplier complaint/non-conformances open on TCMS.
Key Skills:
1. Have knowledge of procurement and purchasing best practices.
2. Inventory management experience with a large diverse product range.
3. Proven experience of working in a purchasing environment and of creating solutions with suppliers and customers.
4. Strong communication and problem-solving skills.
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