The Arts and Humanities Research Council (AHRC)
EA to the Executive Chair
Salary: £36,650 per annum
Hours: Full time or Part time (min 0.8 FTC)
Contract Type: Fixed Term (12 months)
Location: Polaris House, Swindon, Wiltshire
Grade: UKRI Band D
Closing Date: 09 Feb 25
Role Context
This is an exciting position at the very heart of the organisation, where you will be exposed to arts and humanities communities and Government partners across AHRC and UKRI. You will form an essential part of the executive support team and will predominantly provide proactive diary management, make travel arrangements and mailbox management.
This is a varied and ambitious role, which requires you to build relationships across academia, business, and Government. You will have great attention to detail with the ability to execute tasks with speed and efficiency whilst communicating and collaborating effectively with a variety of stakeholders.
Key Responsibilities
* Manages diary and travel, using initiative to make considered judgements
* Keeping key individuals informed of diary issues and alert them to any potential problems regarding the future diary schedule
* Building close working partnerships with internal and external stakeholders, whilst demonstrating a high level of tact, diplomacy, integrity, and discretion
* Manage information flow, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate
* Monitor and handle correspondence and e-mails, taking the initiative to redirect queries to the right team or individual where appropriate; filtering and prioritising inwards communications
* Ensure appropriate preparation for meetings by collating meeting papers, briefings and travel directions
* Provide administrative support including preparing correspondence, expense claims and registering gifts and hospitality
* Take notes of meetings, draft resulting decisions and actions of meetings and follow up on actions
* Working flexibly to support colleagues and contributing to the overall functioning of an effective, efficient, and friendly executive support team
* Find opportunities for continuous improvement of activities
* Carry out any other duties appropriate to the role
* Raising purchase orders and receipting them
* Logistical arrangement of AHRC staff away days, AHRC All Staff webinars and ECDG and SMT away days.
Person Requirements
S - Assessed at shortlisting
I - Assessed at interview
* Experience using Microsoft Outlook (S&I)
* Excellent organisational skills (S&I)
* Able to work independently and as part of a small team, taking a lead role when appropriate (S&I)
* Able to juggle multiple demands and prioritise tasks to meet deadlines (S&I)
* Demonstrates a high level of tact, diplomacy, integrity, resilience, patience, and discretion (S&I)
* Able to take a positive approach to identify and deal with problems and initiate solutions (S&I)
* Attention to detail and quality focused (S&I)
* Excellent communication and interpersonal skills (verbal, presentational and written) (S&I)
* Ability to work with competing priorities and to tight deadlines (S&I)
APPLICATIONS
Online applications only for this role. Please submit a CV and covering letter to the attachments section (ignore free textbox for cover letter under ‘Experience’ section) which clearly outlines how you fulfil the criteria specified along with your motivation for the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘Experience’ section of the application process.
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