General Responsibilities:
1. Record all invoices on the computerized accounts ledger and submit to the appropriate delegated signatory for authorization, ensuring they are matched on the system promptly to enable payment.
2. Ensure that all relevant documentation related to payment of invoices is accurate and attached before payment is processed, including purchase orders, delivery notes, bank details, and company addresses.
3. Maintain all supplier account details such as account number, sort code, and account name, ensuring they are up to date.
4. Maintain effective relationships with suppliers and respond to first line queries regarding financial issues.
5. Maintain effective liaison with all budget holders regarding financial issues, recognizing and addressing issues as they arise.
6. Manage the petty cash system across all locations, including monthly reconciliations.
7. Provide support to external and internal audit processes.
8. Record all bank transactions accurately on the ledger.
9. Assist with Credit Control Procedures on a monthly basis.
10. Support the monthly Accounts Receivable process, preparing and distributing invoices from charging schedules.
11. Assist with Year End/Month End procedures, including the annual statutory audit.
12. Contribute as an effective team member within the Business Services Function to achieve all finance objectives, including process evaluation.
Other Duties:
1. Deputize and provide support to other team members.
2. Develop solid relationships with colleagues to create a positive working environment.
3. Promote an efficient and positive image of the organization to all suppliers and customers.
4. Comply with strict financial timetables to contribute to an efficient financial accounting service.
5. Perform any other duties as agreed with the Senior Management Accountant to meet the needs of the organization, including ad hoc accounting projects and administration.
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