Job Description
Our client is looking for an Assistant Development Manager to work at a Luxury Residential site in South West London.
Working Hours: Monday to Friday, 8am - 5pm
Main Duties:
* Prioritize work to ensure that deadlines and targets are met within the appropriate time scales.
* Update, amend, maintain & manage the main database of information for the estate.
* Manage the estate purchase ordering system.
* Send out Welcome packs to all new tenants & lessees, with follow-up to all non-received details.
* Communicate with the car parking company.
* Update, amend & maintain the facilities management database in liaison with Development Manager.
* Deal with telephone enquiries together with any associated follow-up.
* Deal with email correspondence and replies as necessary, keeping team updated with current issues.
* Meeting and greeting clients, residents & contractors as required.
* Deal with all written correspondence on behalf of the team as required.
* Plan and organize the calendar to make efficient use of time.
* Maintain filing systems both electronic & paper associated with the property management team.
* Liaising with Development Manager, Estate Agents, Lessees, Tenants, Surveyors, and Developer as required.
* Send out circular letters/email updates to residents and lessees as requested by the Development Manager.
* Update the building noticeboards as required.
* Assist the Development Manager in writing and circulating monthly resident's newsletters.
* Assisting with all aspects of property management as directed by the Development Manager.
* Any other office related tasks including photocopying, post, registered mail.
* To adhere to the Landlord & Tenant Act and work within the approved budgetary constraints as directed by Estate Management.
* To pro-actively solve problems and recommend changes to make improvements.
* Produce reports for the team as directed by the Development Manager.
* Ordering stationery and cleaning supplies as necessary in liaison with Development Manager.
Other Responsibilities:
* To know, understand and demonstrate the principles highlighted within the Mission Statement.
* Assist where necessary with any other reasonable tasks or duties when assigned by the Development Manager.