Job summary To be responsible for the scanning and read-coding of relevant information into the patients electronic healthcare records on SystmOne, adhering to the practice coding policy. In addition, the post-holder will also support the administration team, providing administrative support as required, in line with the needs of the practice. Hybrid working between home and office would be considered for the right candidate once fully trained and competent in the role. This would be 2 days at home and 3 days in the office weekly. Previous applicants need not apply. Main duties of the job Accurately read-coding data on SystmOne into the patient record. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records, completing any detailed actions and forwarding documents on to other teams where required. About us IG Medical is situated in West Yorkshire with two sites at Ilkley and one in Grassington. Our patient list is approximately 18,000. Our clinical team includes 5 GP Partners, salaried GP's, 2 Advanced Nurse Practitioners, 1 Advanced Clinical Practitioner and our nursing team consists of Practice Nurses and Health Care Assistants. All supported by our hardworking Managers, reception and administrative teams. All employees have access to Asset level 2 via Sovereign Healthcare and can enter the NHS pension scheme. Date posted 28 October 2024 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time, Part-time Reference number A1053-24-0014 Job locations 7a East Parade Ilkley West Yorkshire LS29 8EZ Grassington Medical Centre 9 Station Road Grassington Skipton North Yorkshire BD23 5LS Ilkley Moor Medical Practice Springs Lane Ilkley West Yorkshire LS29 8TH Job description Job responsibilities The following are the core responsibilities of the document management administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Accurately read-coding data on SystmOne into the patient record b. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records and completing any detailed actions c. Being aware of Qof requirements when doing the above d. Record sensitive information accurately eg HIV status, child protection register, safeguarding issues e. File and store records as required f. Photocopy documentation as required g. Action all incoming faxes, emails and mail in a timely manner h. Scanning of patient related documentation and attaching scanned documents to patients healthcare records i. Input data into the patients healthcare records as necessary j. Processing of incoming and outgoing medical records k. Start to finish management of new patient registrations In addition to the primary responsibilities, the clinical coder may be requested to: a. Review and update the practice coding policy as required (in conjunction with the Data Team Leader) b. Partake in audit as required c. Support reception staff, providing cover during staff absences d. Book appointments e. Complete opening and closing procedures in accordance with the duty rota f. Support all clinical staff with general administrative tasks as requested Job description Job responsibilities The following are the core responsibilities of the document management administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Accurately read-coding data on SystmOne into the patient record b. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records and completing any detailed actions c. Being aware of Qof requirements when doing the above d. Record sensitive information accurately eg HIV status, child protection register, safeguarding issues e. File and store records as required f. Photocopy documentation as required g. Action all incoming faxes, emails and mail in a timely manner h. Scanning of patient related documentation and attaching scanned documents to patients healthcare records i. Input data into the patients healthcare records as necessary j. Processing of incoming and outgoing medical records k. Start to finish management of new patient registrations In addition to the primary responsibilities, the clinical coder may be requested to: a. Review and update the practice coding policy as required (in conjunction with the Data Team Leader) b. Partake in audit as required c. Support reception staff, providing cover during staff absences d. Book appointments e. Complete opening and closing procedures in accordance with the duty rota f. Support all clinical staff with general administrative tasks as requested Person Specification Qualifications Essential GCSE grade A to C in English and Maths Experience Essential Experience in a healthcare setting Experience with SystmOne Previous administration duties Desirable Experience in Primary Care Previous clinical coding experience Person Specification Qualifications Essential GCSE grade A to C in English and Maths Experience Essential Experience in a healthcare setting Experience with SystmOne Previous administration duties Desirable Experience in Primary Care Previous clinical coding experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name IG Medical Address 7a East Parade Ilkley West Yorkshire LS29 8EZ Employer's website https://www.igmedical.co.uk/ (Opens in a new tab)