Mid Cheshire Hospitals NHS Foundation Trust
An opportunity has arisen to join the ENT Administration Team on a fixed-term basis for 12 months working Monday - Thursday. We are looking for someone with fast, accurate typing skills and the ability to provide administration support to a busy team who provide a secretarial/administration service to seven Consultants and their teams. You will be motivated, have excellent communication skills and be able to work on your own initiative. Knowledge of medical terminology and audio typing would be an advantage.
The post-holder will work as part of a team in a shared office environment. The post is part time, 22.5hrs to be worked over 3 days, Monday/ Tuesday and Wednesday.
Main duties of the job
The successful candidate will be expected to provide a comprehensive typing and administration service to the secretarial team.
The post holder will also be expected to provide relief cover for the Assistant PA, as and when necessary, organising your own workload in order to maintain an efficient and professional service.
Job responsibilities
* Provide a comprehensive typing and clerical service to the clinical secretarial team, undertaking all work-related correspondence, photocopying, emailing, distributing reports and letters according to the requirements of the service.
* Update case notes when patients have been seen, according to the agreed quality standard, locate and retrieve supplementary documentation for case notes as required, filing diagnostic reports and essential documents in the appropriate place.
* Be able to use the required electronic systems for correspondence, clinic management and the retrieval of results, as and when required.
* Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients.
* Provide relief cover for the Assistant PA when required, by performing the full range of duties under the supervision of a senior administrative staff.
Person Specification
Qualifications
* Typewriting/ Keyboard qualification or equivalent experience.
* GSCE or equivalent in English Language and Mathematics.
Skills
* Effective Customer Service Skills.
* Previous office experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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