The main duties of the role are: 1.Effectively organise and store files, documents and computer-based information. 2. Receive telephone calls using initiative to deal with calls and messages or ensuring the most appropriate person is referred to. 3. Complete monthly staff attendance record and ensure travel claims are completed correctly and processed within deadlines. 4. Provide a professional, efficient and comprehensive administration and support service to the team. 5. Arrange meetings, conferences, training and presentations for the team as well as external organisations; ensuring all resources required for the meeting are in place and liaising with GP practices, and other key organisations as required. 6. Administer meetings and organise agendas, minutes and other papers, utilising Microsoft Teams or face to face. 7. Liaise with staff in other departments and with external contacts including pharmaceutical representatives. 8. Receive, record and distribute all incoming correspondence. 9. Work with other administrators/PAs within the wider ICB Medicines Optimisation team to provide an effective network of communication, including dealing with visitors to the base and being flexible to cover other administrators general duties. 10. Compile, prepare and produce agendas and papers for internal and external meetings, take formal and informal minutes/action notes and ensure these are followed up. 11. Take a lead on the administration of the medicines optimisation group for Morecambe Bay locality compiling, preparing and distributing agendas and papers on a monthly basis. Taking formal minutes and action notes and ensuring these are followed up. Able to take extensive notes of sometimes high levels of clinical and drug related information. 12. Take a lead on the administration of the Head of Medicines Optimisations portfolios of work and project correspondence and organisation. 13. Collate local project workload to contribute to the ICB medicines optimisation strategy. 14. Utilise all Microsoft Office packages when producing correspondence, emails, reports, presentations and spreadsheets, ensuring formatting protocols are in place. 15. Undertake email management on behalf of the head of Medicines Optimisation for Morecambe Bay locality. 16. Organise and plan the diary commitments of the head of Medicines Optimisation for Morecambe Bay locality including bring forward systems. 17. Develop and maintain databases, spread sheets and reports as required. 18. Maintain and support data entry systems, text processing and storage of data. 19. Undertake data analysis producing information in tabular and graphical formats. The post holder will also be required to process incoming data from various providers, collate the findings and produce data analysis in tabular and chart format for inclusion in reports produced by the team. 20. Assist the team in the preparation and formatting of all reports. 21. Participate in projects or assignments as agreed with senior management. 22. Provide and receive routine and occasionally sensitive information. 23. Manage department requisitions and invoice reconciliation. Person Specification Please see the attached Job Description for the details of the person specification.