Exciting Opportunity at One of the World’s Leading Art Galleries!
Are you an exceptionally organized multitasker with a knack for logistics? Do you love being the go-to person who keeps everything running smoothly? If you’re ready to join a prestigious art gallery in London and dive into a dynamic role, then we want YOU to join our team as a Registrar & Personal Assistant!
What You’ll Be Doing:
As the Registrar & PA, you’ll be at the heart of operations, assisting the Founding Director and Managing Director with both administrative and logistical tasks to keep the gallery running like a masterpiece. Your duties will include:
PA & Admin Support:
* Keep the Directors organized with emails, travel bookings, and appointments.
* Be the face of the gallery—liaise with clients, answer calls, and assist with front-of-house duties.
* Help maintain the Founding Director’s personal files (think bank, tax, medical)—everything in order!
* Update digital artwork files and add fresh new works to our website.
* Support with art loss register certificates and other essential paperwork.
Registrar Responsibilities:
* Manage local and international shipping—coordinating the movement of artworks, handling the paperwork, and working with art handlers and shippers.
* Ensure the gallery’s HMRC records are up to date and all customs paperwork is in perfect order.
* Apply for export licenses and manage Temporary Admission Facilities and Bonded Warehouse operations.
* Oversee data entry for artwork records, deliveries, collections, and insurance.
* Manage digital invitations for art fairs and collaborate on gallery record systems.
What We’re Looking For:
* Strong communication skills (both written and spoken English) with attention to grammar; bonus if you speak other languages!
* Organizational wizard who can prioritize and juggle multiple tasks without breaking a sweat.
* Tech-savvy—proficient in MS Office, Excel, and Adobe.
* Someone with a keen eye for detail, a positive attitude, and a can-do approach.
* Previous experience in a registrar capacity is preferred, but if you’re motivated to learn, we’re here to support your growth.
* A passion for art is a plus, though this role is more about logistics and support than sales or curation.
Why Join Us?
This is your chance to work with one of the leading galleries in the world and be involved in all aspects of art logistics—a dynamic, fast-paced environment where no two days are the same! If you have the drive to excel and thrive in an administrative and registrar role, we’d love to hear from you!
Apply now to be part of our extraordinary team and help us shape the future of art!
Colville Search are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Colville Search please do not hesitate to contact the consultant you deal with directly.