Job summary We have an exciting opportunity for an administration assistant to join the Southam District Nurse Team, who deliver high quality, holistic nursing care to patients in their own home. You must have relevant qualifications and proven IT skills. You will have the ability and confidence to cope with the demands and pressures of a busy working environment whilst being highly motivated and flexible. The successful applicant must have high standards, be self-motivated, possess excellent communication and organisational skills and have the ability to use their own initiative. They must have a proven track record of providing a high level support to staff and of working independently to complete required targets effectively and on time. Main duties of the job Provide high quality, administrative support to the Integrated Health Team, Professional Leads and Locality Manager. About us Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective, compassionate and inclusive care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core. Date posted 15 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum Contract Permanent Working pattern Part-time Reference number 203-CS888 Job locations Southam Clinic Pendicke Street Southam CV47 1PF Job description Job responsibilities Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes Record and maintain staff training compliance. Ordering relevant supplies to ensure team is well resourced as directed by team or Professional Lead Referral and data inputting Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports Update Lone Worker buddy system Receive supervision from team / Professional Leads. This may be face to face or by telephone or email Demonstrate an awareness of cost efficiency and effectiveness Makes constructive suggestions on the appropriate use of resource Participates in team meetings and take notes as appropriate Reports to Team / Professional Lead / Locality Manager on an identified needs basis Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation The post holder will have in depth working knowledge of the relevant systems used within the team setting The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information. The amount of time spent on this type of work will depend on the job The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information The post holder will minute meeting and document actions Job description Job responsibilities Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes Record and maintain staff training compliance. Ordering relevant supplies to ensure team is well resourced as directed by team or Professional Lead Referral and data inputting Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports Update Lone Worker buddy system Receive supervision from team / Professional Leads. This may be face to face or by telephone or email Demonstrate an awareness of cost efficiency and effectiveness Makes constructive suggestions on the appropriate use of resource Participates in team meetings and take notes as appropriate Reports to Team / Professional Lead / Locality Manager on an identified needs basis Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation The post holder will have in depth working knowledge of the relevant systems used within the team setting The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information. The amount of time spent on this type of work will depend on the job The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information The post holder will minute meeting and document actions Person Specification Qualifications Essential Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard Experience Essential Able to prioritise own workload Able to maintain efficient filing system Skills Essential Take messages accurately and clearly Effective verbal and non-verbal communication skills Must be able to manage resources effectively Personal Qualities Essential Work as part of a team with minimal supervision Able to demonstrate an awareness of confidentiality Other Essential Must be a non-smoker whilst on duty Must be able to work flexible hours Must be willing to undertake Criminal Records Disclosure at enhanced level Must be legally entitled to work in this country Person Specification Qualifications Essential Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard Experience Essential Able to prioritise own workload Able to maintain efficient filing system Skills Essential Take messages accurately and clearly Effective verbal and non-verbal communication skills Must be able to manage resources effectively Personal Qualities Essential Work as part of a team with minimal supervision Able to demonstrate an awareness of confidentiality Other Essential Must be a non-smoker whilst on duty Must be able to work flexible hours Must be willing to undertake Criminal Records Disclosure at enhanced level Must be legally entitled to work in this country Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name South Warwickshire University NHS Foundation Trust Address Southam Clinic Pendicke Street Southam CV47 1PF Employer's website https://www.swft.nhs.uk/ (Opens in a new tab)