Job Description
Facilities Administrator - Edinburgh City Centre - Salary up to £25,000 DOE\n\n CBW is excited to be working with a leading facilities company based in Edinburgh City Centre.\n\n Key Responsibilities:\n\nAssist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.\nMaintain and update records related to maintenance, service contracts, and compliance documentation.\nPrepare reports, presentations, and meeting minutes as required.\nManage purchase orders, invoices, and procurement processes for FM-related supplies and services.\nAct as the first point of contact for FM-related queries and service requests.\nLog and track work orders, ensuring timely responses and updates.\nLiaise with contractors and internal teams to schedule maintenance, repairs, and inspections.\nMonitor and follow up on outstanding tasks to ensure issues are resolved promptly.Person Specification:\n\nStrong administrative and organisational skills.\nExcellent communication and customer service abilities.\nProficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).\nAbility to manage multiple tasks and prioritise workload effectively.\nKnowledge of health and safety regulations and compliance requirements (desirable).\nExperience in working within a Facilities Management environment (preferred).\nPrevious experience in an administrative role, ideally within FM or a similar environment.\nFamiliarity with FM operations, property management, or building maintenance (advantageous).\nStrong IT skills and experience working with databases and reporting systems.Salary & Benefits:\n\nSalary up to £25,000 DOE\n25 days annual leave plus bank holidays\nGenerous workplace pension scheme\nTraining, development & progression opportunities\nMonday to Friday 8am - 4.30pm