Job summary If you are an experienced and compassionate administrator, then we would like to hear from you. We are looking for an administrator who can make a difference, with good organisational skills and strong IT skills.The NW London ICB has an established Safeguarding service to cover the boroughs of Brent, Ealing, Hammersmith and Fulham, Harrow, Hillingdon, Hounslow and the Royal Borough of Kensington and Chelsea and Westminster. The ICB Safeguarding Team consists of two Assistant Directors for Safeguarding, Designated Professionals for Safeguarding Children, Children Looked After and Safeguarding Adults. The service also covers the Child Death Review Team and the LeDeR Team. The Safeguarding Team is responsible for ensuring the safeguarding statutory duties of the NWL ICB are carried out in a timely and effective way. Main duties of the job The post holder will provide effective administrative support to the Safeguarding Team, acting as the first point of contact. The post holder will be instrumental in ensuring the smooth running of a NWL wide service, working with the Team, and liaising with partners involved with the Safeguarding process as necessary. The post holder will also maintain databases around the safeguarding activity, including training data. The post holder will assist in the gathering of information as requested, and assist with the collation of data and producing of reports. They will also be responsible for organising meetings, distributing relevant papers, and taking high quality minutes. The Safeguarding service sits in the Chief Nursing Officer Directorate of NWL ICB, and it works very closely with the NWL LeDeR Team, the Child Death Review Team and the services across the NWL Integrated Care System. There will be close relationships with the Safeguarding Partnership Boards across NW London to ensure learning is disseminated across a multiagency setting.There are strong working relationships across the Chief Nursing Officer Directorate which enables staff to be supported and developed and feel part of a wider team About us NHS North West London Integrated Care Board (NHS NWL ICB) is a statutory body responsible for planning and allocating health and care resources to improve the lives of people in eight boroughs across North West London: Brent, Ealing, Hammersmith and Fulham, Harrow, Hillingdon, Hounslow, Royal Borough of Kensington and Chelsea and Westminster.The local population is large and diverse, with a wide range of health and care needs that are evolving all the time. Working with our partners including Councils, NHSprovider Trusts, GPs and voluntary and community organisations, we plan and allocate NHS resource to deliver a wide range of services including urgent and emergency care, mental health, primary care, elective hospital services and community care. Working for us, you can help ensure that our residents and patients have access to the right services when they need them and assist them take greater care of their own health to ensure they live longer, healthier lives. To do this we will:improve outcomes in population health and healthcarereduce inequalities in health outcomes, experience, and accessenhance productivity and better value for moneysupport broader social and economic development within our area.We're proud of our staff and the contribution they make and are committed to developing their knowledge and skills in a supportive, inclusive, and values-led organisation. Date posted 22 January 2025 Pay scheme Agenda for change Band Band 5 Salary £35,964 to £43,780 a year Inclusive of HCA Per Annum Contract Permanent Working pattern Full-time Reference number 807-NWL-798 Job locations NHS North West London 15 Marylebone Road London NW1 5JD Job description Job responsibilities For more information on the detailed job description and main responsibilities for this role, please read the job description and person specification document provided on this advert. Equalities legislation does not require a job advertisement to be available for a specific length of time. However, there is a requirement that the means of attracting applications is fair, objective and free from discrimination. Job description Job responsibilities For more information on the detailed job description and main responsibilities for this role, please read the job description and person specification document provided on this advert. Equalities legislation does not require a job advertisement to be available for a specific length of time. However, there is a requirement that the means of attracting applications is fair, objective and free from discrimination. Person Specification Qualifications Essential Educated to degree in relevant subject or equivalent level of experience of working at a similar level in specialist area. Knowledge training and experience Essential Previous administrative experience, including bookings across a complex and varied series of partner sites and venues. Good understanding of the health and social care environment. Ability to use multiple IT applications including Word, Excel, PowerPoint and Outlook. Experience in Effective Minute Taking Management of workload on a day-to-day basis, proactively refine related administrative procedures and act independently to action and prioritise work to meet deadlines. Desirable Further training or significant experience on administration functions, project management or supporting change processes. Person Specification Qualifications Essential Educated to degree in relevant subject or equivalent level of experience of working at a similar level in specialist area. Knowledge training and experience Essential Previous administrative experience, including bookings across a complex and varied series of partner sites and venues. Good understanding of the health and social care environment. Ability to use multiple IT applications including Word, Excel, PowerPoint and Outlook. Experience in Effective Minute Taking Management of workload on a day-to-day basis, proactively refine related administrative procedures and act independently to action and prioritise work to meet deadlines. Desirable Further training or significant experience on administration functions, project management or supporting change processes. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North West London Integrated Care Board Address NHS North West London 15 Marylebone Road London NW1 5JD Employer's website https://www.nwlondonics.nhs.uk/ (Opens in a new tab)