Provide specialist secretarial/administration support and advice to the teams and/or Sector by: Receive emails for the department when team members are out of the office and expected to use their initiative to deal with MS Teams call or messages. Sorting and prioritising all incoming mail and e-mail, distributing as appropriate Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate Undertaking administrative duties such as photocopying and mail-out distributions. Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. Organising and planning events as necessary supporting information material. Supporting teams in project management and participating in department events. Inputting, monitoring and checking data, required for finite and ongoing projects within the teams Working with all team members in the collection of information for performance reporting on relevant team projects Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Ordering stationery as required. Running and collating reports which may include reports to the Board and senior management as required. Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary To provide administrative support including when appropriate to all team members to support a range of department initiatives Supervises staff in day to day activities as directed Provide an effective network of communication including dealing with visitors to the base. Providing guidance and advice on relevant policies and procedures Participate in Research and Development activities as directed To carry out other appropriate delegated duties as required