Pixomondo London is hiring for a new Studio Assistant in our Paddington studio (with amazing views and workspace!). The Studio Assistant is a vital part of our team in London. You will be supporting management teams and are responsible for maintaining a fantastic working environment for our teams. You'll also play a lead role in the studio leading in the organising social events for the crew. You will be based in the studio 3 days a week on an initial 12 month contract.
Responsibilities
* First point of contact for London studio enquiries
* Organise and check in guests, organising passes and ensuring NDAs are completed
* Book meetings and meeting locations
* Organise logistics for meetings, including showreels and refreshments
* Book visitors on the SkyVisitor platform at Brunel
* Welcome new starters to the studio on their first day - studio tours and introductions. Post ‘Shout outs' on the company social channels and ensure all equipment is prepared for their arrival
* Travel Manager for the London team - book and arrange travel, transport and accommodation and support/advice other Studio teams on accommodation/travel where staff are travelling to the UK
* Ensure the studio environment is kept tidy and organised
* Collaborate with various departments to assess their room requirements and allocate desks as required
* Raise Shopping carts/PO's for all purchases through the London studio
* Advise staff on the travel and expense process and ensuring payments are approved and sent to finance in a timely manner in alignment with the policy
* Ensure staff time tracking is logged in a timely manner and provide reports to Heads of Production and Finance in alignment with their deadlines
* Responsible for keeping Compliance Training spreadsheets up to date weekly
* Purchasing assets on request from Production for shows and marketing merchandise for the studio
* Support the leadership team with administrative support/meeting organisation and minute taking where required
* Assist Finance department with credit card reconciliation
* Update IMDB artist profiles to reflect show credits once a show delivers
* Participate in the PXO Social Team. Proactively research and make suggestions for activities and take a lead role in organising regular social team events as well as communicate to the studio
Requirements
* Previous experience in a PA/Assistant or administrative role
* Familiarity with Microsoft packages
* Excellent organisation skills
* Ability to multitask and prioritise workload
* Self-starter, proactive, decisive and offer up solutions and suggestions
* Excellent communication skills - written and spoken
* Excellent customer service skills and the desire to help create the best possible experience for crew
* Onsite a minimum of 3 days a week
Benefits
Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
Benefits may vary by location due to regional regulations and company policies.
PXO does not accept resumes from recruiters. Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes.
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