Spen Health & Wellbeing Primary Care Network
The ideal candidate for this post will be highly motivated with excellent communication skills and the ability to develop professional working relationships with a variety of partners. The post holder will be expected to provide general, operational, HR, financial, and projects administrative support, managing the development and implementation of systems and processes to ensure the smooth running of the Primary Care Network. The post holder will be proactive and highly organised with demonstrable experience of the below duties. Someone who loves an administrative, fast-paced, and varied role will be great in this position.
We are looking for 21 hours per week, to cover Monday - Friday, with an 8:00 am start and the flexibility to work afternoons when required.
Please indicate on your application the hours that you are interested in.
Main duties of the job
* Organising, diarising, and administrating meetings including taking minutes.
* Ensuring actions log items are progressed.
* Supporting recruitment and the induction of new members of staff.
* Management of Website and Social Media information/pages.
* Compiling data, reports, spreadsheets, and presentations as required.
* Managing the clinical system (SystmOne), managing access, rotas, registering patients, compiling searches, and reports.
* Ensuring distribution lists are kept up to date.
* Communicating risks and issues.
* Monitoring the DES workstreams and completing a monthly tracker.
* Being the first point of contact for the PCN.
* Liaising with stakeholders.
* Document Management.
* General administrative support to PCN Projects, PCN Manager, Clinical Director, and the PCN Board.
* Carrying out additional appropriate administrative and operational support as deemed commensurate to the role.
This job description is not exhaustive and may be adjusted periodically after review and consultation.
About us
Spen Health and Wellbeing Primary Care Network is an alliance of seven practices within Cleckheaton, Liversedge, and Heckmondwike, working together under the direction of NHS England for the benefit of its collective patient group.
We aim to align and improve services in the area for our 52,400 registered patients. Our patients are placed at the centre of our care and service delivery. The Board is comprised of GPs, Practice Managers, and ANPs from our seven practices - Brookroyd Surgery, Cleckheaton Group Practice, Cook Lane, The Greenway Medical Practice, Liversedge Health Centre, Parkview Surgery, and Undercliffe Surgery.
You will work across the PCN practices and will initially be employed by Curo Health Federation.
Person Specification
Qualifications
* GCSE Grade A-C in Maths & English or Functional Skills level 2 NVQ 3 Business Administration or equivalent experience.
* Willingness to undertake additional training relevant to the role.
* Administration or project management related formal training or qualification.
Experience
* Excellent organisational and time management skills.
* Experience of delivering a range of administrative tasks to a high and accurate standard.
* Experience of creating high-quality documentation for information and meetings.
* Experience of communicating with a range of stakeholders including clinicians, with excellent writing, data entry, and presentation skills.
* Ability to work under pressure, using own initiative.
* Adherence to and understanding of confidentiality.
* Excellent attendance and punctuality record.
* Knowledge and experience of working in a primary care setting.
* Experience using SystmOne.
* Experience of working within an administration/project support role.
* Experience of taking minutes in meetings and recording actions.
* Experience of data management and reporting.
* Proficient in the use of a range of Microsoft Office applications.
* Management of social media and communications.
* Experience of projects administration.
* Experience of virtual online meetings.
* Understanding of Primary Care Networks.
Other
* A positive and can-do attitude.
* Friendly and approachable nature.
* Flexible.
* Resilient.
* Excellent communication skills - written, over the phone, and face to face.
* Proactive and able to work independently, using own initiative.
* The ability to work to deadlines calmly.
* The ability to organise competing priorities.
* Detail oriented.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Spen Health & Wellbeing Primary Care Network
Depending on experience up to Band 4, dependent on experience.
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