Madisons Recruitment are looking for an Office Administrator / Receptionist on a permanent basis located in Watford, Hertfordshire.
Responsibilities
1. Manage and oversee administrative tasks to support construction projects.
2. Dealing with daily post both incoming and outgoing.
3. Answering the telephone and directing calls, taking messages and being the initial representative of the company on the telephone including satellite offices.
4. General office admin duties and ordering supplies and stationery for the office.
5. Logging postal, computer, and telephone enquiries, entering onto the computer system and preparation of hard copies.
6. Logging of contract instructions, entering onto the computer system and creating hard copies of computer files.
7. Relaying all information relating to enquiries and contracts to the necessary surveyors or engineers immediately it is received.
8. Undertaking secretarial duties for the office staff.
9. Ordering plant and materials for sites.
10. Submitting Building Notices, applications for parking permits and other local authority and statutory authority forms.
11. Preparing site paperwork and Construction Phase Plans for the contracts team.
12. Setting up priced and itemised breakdowns of work schedules on the computer system for valuations and invoicing.
13. Collecting and submitting information for our own Defect Insurance Guarantee (DIG) scheme.
14. Administering the DIG scheme including submitting the completion notices and distributing certificates.
15. Assisting in the preparation and submission of interim and final invoices.
16. Logging of health and safety certificates onto the computer system and helping ensure training is up to date.
17. Filing of health and safety certificates, training certificates, site inspection reports, etc.
18. Assisting managers in preparation of submissions of information for approved contractor submissions.
Requirements:
1. Excellent organisational and multitasking skills/abilities.
2. Strong attention to detail whilst maintaining accuracy.
3. Ability to work as part of a team and independently.
4. Excellent communication and interpersonal skills.
5. A commitment to upholding the company’s values of integrity and excellence.
Further details:
1. 08:00 - 16:30 working hours.
2. Car parking available and good public transport links.
3. Opportunity for growth and progression within the business.
4. Salary of between £21,000 - £25,500.
If you are actively searching for a new role and interested in hearing more about the above Office Admin position, please apply or contact using any of the methods below.
Consultant Name: Craig
Landline: (phone number removed)
Email: “INDHP”
Job Info
Job Title: RECEPTIONIST / ADMINISTRATOR
Company: CV-Library
Location: Watford, Hertfordshire
Posted: Jan 2nd 2025
Closes: Feb 2nd 2025
Sector: Construction
Contract: Permanent
Hours: Full Time
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