We have vacancies in the following areas, click on each sector for the current roles we are recruiting for.
You can view all of our vacancies on our website; however, you will be transferred to our recruiting system Trac if you click the Apply link within each advert. Within Trac, you are able to set up a job account and create job alerts via email for roles you are interested in. The Trac system enables all applications to be completed online and will enable you to book interviews. You can access the Trac site here.
PA Therapies and Education and Team Coordinator
Band 4
Main area: PA to Head of Service and Therapy and Education Team Coordinator
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (08:30 to 16:30)
Job ref: 186-327-25-FS
Site: Therapies and Education Service-Osberton Offices
Town: Woodbeck
Salary: £26,530 - £29,114
High Secure Allowance: £2000
Salary period: Yearly
Closing: 02/04/2025 23:59
Job overview
This exciting post will be the Personal Assistant to the AHP Lead and Therapy and Education Service Manager at Rampton High Secure Hospital. The postholder will also be responsible for the day-to-day support and supervision of 2.6 WTE admin staff in the service and ensuring excellent administrative support is provided to the 160 WTE clinical staff.
Qualifications and Experience
* Educated to NVQ Level 3 standard or equivalent level of knowledge and experience.
* Significant experience in a recent similar role, including the supervision of staff.
* Extensive working experience of MS packages including data extraction and data analysis.
* Diary and Email Management.
* Preparing Meeting Agendas & Minute Taking.
* Support with recruitment processes.
* Knowledge of procedures in relation to providing a safe working environment.
* Working knowledge of patient information systems.
* Ability to work with minimal supervision and use own initiative.
* Excellent communication skills, with staff at all levels, patients, and outside agencies.
* Excellent organisational skills, office management, and the ability to prioritise and work to set timescales.
Main duties of the job
* To analyse, investigate and resolve queries relating to data quality which will be used to measure performance.
* Responsible for all aspects of secretarial support, ensuring that accurate work is completed within the time limits and standards set.
* Co-ordinates a comprehensive administration, secretarial and reception service - prioritising, delegating, and organising departmental workloads.
* Arrange cover across the Directorates in liaison with other Admin Leads.
* Work closely with other Administration Team Leaders to ensure consistency across the service.
* Produce high-quality reports within agreed deadlines as required.
* Undertake office duties including complex diary management and e-mail management.
* Assist with local projects, ensuring minimal disruption and maximum communication.
* Facilitate meetings, investigations, and disciplinaries, including venue booking, refreshments, and accurate minute taking.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network.
Person specification
Values and Behaviours
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork.
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity, and Inclusion (EDI) and how it applies to their role.
Physical Requirements
* Frequent requirement for sitting in a restricted position for a substantial proportion of the working time.
Qualifications/Training
* Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant leadership experience.
* Typing/word processing qualification to RSA/OCR III standard or equivalent skill level.
Knowledge and Experience
* Dealing with people to maintain a high level of customer care.
* Experience of collection and analysis of patient outcome and staff resource data.
* Extensive knowledge of Microsoft Office.
* Accurate minute taking skills essential to internal and external meetings.
Skills
* Ability to work on own initiative.
* Excellent organisational skills.
* Experience of working without supervision for protracted periods.
Contractual Requirements
* Attend Mandatory training.
* Ability to travel across Trust sites.
* Willingness to undergo training as necessary.
Additional Information
* The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants.
* We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community.
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Name: Alison Conyers
Job title: Head of AHP's and Therapy and Education Service
Email address: alison.conyers@nottshc.nhs.uk
Telephone number: 01777 247829
#J-18808-Ljbffr