Job Title: Account and Administrative Co-Ordinator
Location:
Freightlink Europe, Listers Road, Halifax HX3 7XA
Responsible to: Peoples and Governance Director
Hours: 40 hours / week
Position Overview: We are looking for a detail-orientated and organized Accounts and Administrative Co-ordinator to join our team. The ideal candidate will handle a variety of financial and administrative tasks, supporting day-to-day operations. This role is essential in ensuring our financial accuracy, smooth office functions, and effective support to the Peoples and Governance Director and across departments.
Key Responsibilities
Accounting Duties
1. Process accounts payable and receivable transactions accurately and timely.
2. Reconcile bank statements and maintain accurate financial records.
3. Assist with payroll calculation.
4. Prepare and send customer invoices and statements.
5. Credit control.
6. Assist with preparation of reports and documentation as required.
7. Maintain and manage general ledger entries and account reconciliations.
8. Assist in the preparation of financial reports and statements.
Administration Duties
1. Organize and maintain office records, both digital and physical, ensuring accessibility.
2. Coordinate office supplies and inventory, ordering as necessary.
3. Handle incoming communications (phone, email) and direct as appropriate.
4. Assist with onboarding new employees, including setting up workspaces and IT access.
5. Organize and manage administrative tasks, ensuring efficient office operations.
6. Provide administrative support to management and other team members as required.
7. Assistance with the processing of insurance claims.
8. Collaborate with team members to support various projects and initiatives.
Requirements
1. A qualification in Accounting, Business Administration, or related field would be an advantage, but not a necessity where evidence of work experience can be provided and supported by references.
2. Proficiency in Sage is highly desirable.
3. Strong data entry skills, with a keen eye for details.
4. Ability to communicate clearly and professionally, both verbally and in writing.
5. A proactive approach to problem solving and the ability to work independently as well as part of a team.
6. Strong attention to detail and accuracy.
7. Excellent organizational and multitasking abilities.
8. Strong written and verbal communication skills.
9. Ability to work independently and collaboratively in a team.
Experience
1. 2+ years of experience in accounting, bookkeeping, is highly desirable.
2. Proficiency in accounting software (e.g. Sage, QuickBooks, Xero) and Microsoft Office Suite (Excel, Word, Outlook).
Personal Attributes
1. High level of integrity and ability to handle sensitive and confidential information.
2. Problem-solving mindset with a proactive approach to tasks.
3. Strong time-management skills and ability to prioritize work.
Why Join Us?
This is a varied role. If you are looking for an opportunity to contribute to a thriving organisation, which values hard-working, fun-loving employees then we encourage you to apply for this exciting position.
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