The closing date is 30th Jan 2025
Job summary
To provide secretarial support to Neurology Clinicians with particular responsibility for audio typing clinic letters, discharge summaries, general copy typing correspondence, minutes and reports. To provide administrative support to the department/Clinical Team.
The post holder will provide an empathic and sensitive point of contact for patients/relatives and carers, undertaking work under the direction of the Medical Secretary Supervisor.
Main duties, tasks & skills required
1. Arranging patients' appointments as required under direction of the Medical Secretary Supervisor
2. To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature
3. Ensure that clinic letters and discharge summaries are sent out in accordance with the locally agreed time limits
4. Receiving and dealing with telephone enquiries as appropriate
5. To maintain the Consultant's diaries as required
6. Input and look up patient data on Trust IT systems in accordance with Trust policy
7. To ensure Consultant's post is opened daily and dealt with accordingly
8. Arrange meetings and appointments as necessary
9. To assist colleagues as directed by the Medical Secretary Supervisor in times of pressure of work
10. Obtaining & receiving hospital notes from Medical records Department as required using the case note tracking system
11. Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department
12. Photocopying, scanning letters and documents as required
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
1. Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
2. Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work.
Job description
Please note for a specific detailed job description for this vacancy please see attached job description.
Person specification
Qualifications
Essential
* Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
* Business Administration NVQ level 3 or equivalent experience in a clerical environment
Experience
Essential
* Experience of dealing with the Public/Customer service experience
* Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
* Experience of using IT systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For help with your application, contact:
Marta Singh
marta.singh@uhb.nhs.uk
Pay scheme
Agenda for Change
Band
Band 3
Salary
£24071.00 to £25674.00 Yearly
Contract
Permanent
Working pattern
Full-Time, Flexible Working
Reference number
304-1091189
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
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