Job summary We have an excellent opportunity to employ a permanent, part-time band 4 Personal Assistant (PA)/Administrator to join our team. The role is to provide PA support to the Director of Research and Innovation and administrative support to other managers within the research and innovation team in CNTW. You will work closely with administration colleagues across the Trust and with partner organisations. You will need to be highly motivated, enthusiastic with a 'can do' attitude and have previous experience of working in a personal assistant/administrative role at a similar level. Main duties of the job You will possess excellent organisational, secretarial and communication skills. You will need to proactively manage diaries with utmost discretion, anticipating the needs of the Director. The ability to effectively prioritise constantly changing workloads is a must, as is the need to act on your own initiative. You will arrange and take notes at meetings and must be able to take and accurately transcribe notes from complex discussions. You must also be proactive to follow up on actions from the meetings and collate papers for circulation. You will have extensive working knowledge of Microsoft Office applications including Excel, Word, Outlook and Teams and how they are used in an office environment. You will possess up to date administration skills and be able to demonstrate excellent attention to detail and accuracy in your work. You will have excellent communication, negotiation, and organisational skills with the ability to work within agreed parameters with minimal supervision managing competing priorities to complete tasks and work requests. You will undertake a wide variety of complex admin tasks including coordinating training courses, monitoring tasks within the central inboxes and maintaining service-specific records. About us We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career. Date posted 06 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pro rata per annum Contract Permanent Working pattern Part-time Reference number 263-SS25-016-AD Job locations St Nicholas Hospital Jubilee Road Newcastle upon Tyne NE3 3XT Job description Job responsibilities The Research and Innovation team works across the Trust and with a wide range of partner organisations, including universities, third sector organisations, local authorities and the wider NHS. This involves governance and sponsorship of large scale clinical research and the administration of smaller projects such as service evaluations. Your base will be St Nicholas Hospital, Gosforth. There will be the opportunity to work remotely during the working week however there is an expectation that when working remotely you are able to come into the office at short notice to cover for absence and urgent work. Please find attached job description for full details. Advertising date : 6th March 2025 Closing date : 20th March 2025 We welcome your application. Job description Job responsibilities The Research and Innovation team works across the Trust and with a wide range of partner organisations, including universities, third sector organisations, local authorities and the wider NHS. This involves governance and sponsorship of large scale clinical research and the administration of smaller projects such as service evaluations. Your base will be St Nicholas Hospital, Gosforth. There will be the opportunity to work remotely during the working week however there is an expectation that when working remotely you are able to come into the office at short notice to cover for absence and urgent work. Please find attached job description for full details. Advertising date : 6th March 2025 Closing date : 20th March 2025 We welcome your application. Person Specification education and qualifications Essential Educated to GCSE Level or Equivalent Audio typing qualification or relevant demonstrable experience Typing/word processing qualification or relevant demonstrable experience skills and competencies Essential Proven organisational skills. Ability to make judgements involving facts or situations. Ability to exercise judgements when dealing with requests and queries. Excellent communication skills. Ability to manage competing priorities. Ability to work under pressure and to tight deadlines. Ability to work within agreed parameters and with minimal supervision. Proven ability to work as a key member of a team. knowledge and experience Essential Knowledge of Microsoft Office packages. Experience of full range of secretarial procedures, including diary management and arranging and servicing meetings. Knowledge or experience in the commissioning of the designated CBU area Personal characteristics Essential Flexible, enthusiastic and committed, with the ability to work with and through others to achieve results. A professional manner. Diplomatic and politically sensitive. Ability to maintain confidentiality. Person Specification education and qualifications Essential Educated to GCSE Level or Equivalent Audio typing qualification or relevant demonstrable experience Typing/word processing qualification or relevant demonstrable experience skills and competencies Essential Proven organisational skills. Ability to make judgements involving facts or situations. Ability to exercise judgements when dealing with requests and queries. Excellent communication skills. Ability to manage competing priorities. Ability to work under pressure and to tight deadlines. Ability to work within agreed parameters and with minimal supervision. Proven ability to work as a key member of a team. knowledge and experience Essential Knowledge of Microsoft Office packages. Experience of full range of secretarial procedures, including diary management and arranging and servicing meetings. Knowledge or experience in the commissioning of the designated CBU area Personal characteristics Essential Flexible, enthusiastic and committed, with the ability to work with and through others to achieve results. A professional manner. Diplomatic and politically sensitive. Ability to maintain confidentiality. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Address St Nicholas Hospital Jubilee Road Newcastle upon Tyne NE3 3XT Employer's website https://www.cntw.nhs.uk/careers/ (Opens in a new tab)