Studio Manager - Architecture & Design
We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and award-winning architecture and design studio in London. As a key member of the team, you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design, strong organisational skills, and a proactive attitude, we want to hear from you!
Key Responsibilities:
Office Management & Administration
* Oversee daily operations to ensure a smooth and efficient work environment
* Act as the first point of contact for visitors and phone calls
* Maintain office cleanliness, enforce clean desk policy, and supervise office cleaner
* Manage office supplies, equipment, and maintenance
Director Support
* Provide essential administrative support to the Directors
* Assist with travel bookings, calendar management, and general coordination
* Work closely with the bid manager and business manager
HR & People Management
* Handle staff appointments, onboarding, inductions, appraisals, holiday tracking, and expenses
* Coordinate staff social events and team outings
* Maintain up-to-date personnel records and support the development of HR policies
Finance & Bookkeeping
* Process supplier payments, staff expenses, and raise sales invoices
* Liaise with clients regarding purchase orders and payments
* Handle banking tasks and general bookkeeping (Xero)
Health & Safety / Quality Management Systems (QMS)
* Act as the Health and Safety Officer for the office
* Maintain and update the Quality Management System (QMS)
Project Coordination
* Set up project folders and server files, support project resource planning
* Assist with tender submissions and manage bid portals
* Act as the primary point of contact for new tender opportunities
Marketing & PR
* Liaise with PR consultants to organise press releases and photography
* Support award submissions and maintain project information
IT & Systems
* Assist with IT maintenance, software upgrades, and manage email inboxes
* Ensure continuous improvement of practice systems and procedures
Membership & Renewals
* Manage renewals for company and staff professional memberships
Research & Miscellaneous
* Assist Directors with project research and ad hoc tasks as required
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Candidate Requirements:
Essential:
* Minimum two years’ experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm
* Strong administrative and office management experience
* Excellent communication and interpersonal skills
* Advanced organisational and time management capabilities
* Proficiency in MS Office Suite
Desirable:
* Experience with Adobe Creative Suite, Xero, and project resourcing tools
* Familiarity with bid portals and tender processes
* HR experience, including recruitment and staff support
* A proactive, can-do attitude with the ability to think on your feet
* Detail-oriented with a strong problem-solving approach
* Self-motivated and comfortable working independently
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If you’re looking for a varied and rewarding role in a creative, fast-paced environment, apply now!