Portsmouth, South East England, PO2 8ER Job Summary This post is critical to the effective management of Medical Capability Development projects. Internal and external liaison with key stakeholders and Royal Navy Clinical Advisors will be an essential part of the role to ensure coherence, co-ordination, and formulation of relevant staff work. The role assist and help to manage and prioritise projects within the RN Healthcare Develop Team, which is crucial to enabling the success of medical capability onboard Future Royal Navy Platforms. Assisting with Capability Investigations, Research Development and Experimentation (RD&E) exploitation, and the scrutiny of Develop projects within the Medical Equipment Replacement programme (MERP). This individual will be trained to act as one of the department financial administrations and to track Med Op Cap financial commitments. Predominantly working as an assistant to Lt Cdr and Lt Med Cap Dev, the post holder will undertake several secretarial and administrative duties. This position is advertised at 37 hours per week. Job Description To regularly scrutinise the Medical Equipment Replacement Programme Tracker (MERP) and ensure that RN projects are progressing satisfactorily, liaising with RN Clinical Advisers, Joint Medical Capability Requirements Managers and Delivery Partner Project Managers. To coordinate & attend necessary Capability Development meetings including sub-Capability Integration Working Groups (CIWGs), and to act as Secretary to the Maritime Medical Capability Planning Group (MMCPG) and the Maritime Research Development and Experimentation (MMRD&E WG). To help ensure complete oversight and tracking of all Statements of Requirement (SOR) and/or equipment projects. This will require routine attendance at key governance meetings both internally within NCHQ and externally with Jt Med Cap alongside the wider Cap Dev team. Administrative and File Manager tasks as necessary incl. updating Risk and Issues Register, Med Cap Dev SharePoint and programme/output trackers. To liaise with finance teams, finance tracking including department financial actions and prioritisation To assist Lt Cdr and Lt Cap Dev with the co-ordination of SOR during capability development, paying specific attention to current capabilities and ensuring Fielding Plans are correct through closely scrutinising and auditing current capabilities against RN Readiness Holdings. To regularly scrutinise the Medical Equipment Replacement Programme Tracker (MERP) and ensure that RN projects are progressing satisfactorily, liaising with RN Clinical Advisers, Joint Medical Capability Requirements Managers and Delivery Partner Project Managers. To coordinate & attend necessary Capability Development meetings including sub-Capability Integration Working Groups (CIWGs), and to act as Secretary to the Maritime Medical Capability Planning Group (MMCPG) and the Maritime Research Development and Experimentation (MMRD&E WG). To help ensure complete oversight and tracking of all Statements of Requirement (SOR) and/or equipment projects. This will require routine attendance at key governance meetings both internally within NCHQ and externally with Jt Med Cap alongside the wider Cap Dev team. Administrative and File Manager tasks as necessary incl. updating Risk and Issues Register, Med Cap Dev SharePoint and programme/output trackers. To liaise with finance teams, finance tracking including department financial actions and prioritisation To assist Lt Cdr and Lt Cap Dev with the co-ordination of SOR during capability development, paying specific attention to current capabilities and ensuring Fielding Plans are correct through closely scrutinising and auditing current capabilities against RN Readiness Holdings. Person specification List the elements of the Success Profiles Framework that are applicable to the role: Strengths Adaptable to variations in work or environment and your effectiveness isn’t impacted by change, flexible and versatile. Ability to look for better ways of doing things and enjoy coming up with new and original ideas to improve. Ability to proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. Ability to work without supervision, exercise judgement and good organisational skills. Ability to pay attention to detail whilst also keeping an overview on the wider perspective. Have a service focus always looking for ways to serve customers understanding their needs and actively aiming to fulfil them. Skills Ability to multi-task across various disparate activities. Evidence of strong stakeholder engagement skills with a proven track record of engaging and managing multiple stakeholders, tailoring messages appropriately, influencing others and gaining their agreement and cooperation. Experience of working within diverse teams in a complex environment. Desirable Skills Experience in Information Management requirements. Experience in CP&F, commercial understanding, experience with finance teams. Experience in drafting communications for a variety of audiences. Experience in delivering support within a team in a fast-paced challenging environment. Experience of agile working (SCRUM). Previous Business/Corporate Support experience. Technical Competent in using MS Office tools Microsoft Excel, Outlook, PowerPoint, Word, Skype, SharePoint and Teams. Behaviours Changing and Improving Making effective decisions Communicating and Influencing Working Together Experience: In an administrative or secretarial programme support role. Essential: Demonstration of the following experience is required for this role: Knowledge of Microsoft Office 365, including Sharepoint, Outlook, Teams, Word and Excel. Desirable Familiar with CP&F or recognised medical project/programme methodology such as: Managing Successful Programmes (MSP); APM; P3M; Agile. Behaviours We'll assess you against these behaviours during the selection process: Changing and Improving Making Effective Decisions Communicating and Influencing Working Together Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours. At Sift, You Will Be Assessed Against The Following Changing & Improving Making Effective Decisions Communication and Influencing Working Together When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected At Interview, You Will Be Assessed Against The Following Changing & Improving Making Effective Decisions Communication and Influencing Working Together The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Michael Antell Email : Michael.Antell997mod.gov.uk Telephone : 03001518551 Recruitment team Email : DBSCivPers-ResourcingTeam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk.