About this new Role (office-based in Bradford, can be hybrid for the right profile)
This is a key role in the Finance Team with responsibility for managing the Financial Operations relating to Meetings and Events. The key success factors for the role will be accurate customer billing and collections, accurate supplier payments, and the reconciliation of each event to ensure these are correctly accounted for and profitability is understood and reported.
Key Responsibilities
1. Working with CTM Meeting and Events operational management to understand the commercial expectations of each event and prepare a budget.
2. Raising deposit invoices for pre-payment from the client as defined in the scope of works.
3. To ensure that cash is received for each invoice and allocated within agreed SLA’s by the cash allocation team.
4. Ensure that supplier invoices are processed in good time and reconcile to client invoicing.
5. Perform full reconciliation of all events at completion within agreed timelines and ensure that the client final invoice is issued to facilitate balancing payments.
6. To ensure invoicing of commission on event completion and collection of all commission to payment terms agreed.
7. To check all accounting is completed to recognise the correct profitability for each event in the same accounting period.
8. To report on project profitability and balance sheet values as required by Financial and Operational management.
9. To deal with financial queries from clients and suppliers and negotiate settlement where appropriate.
10. Consistent and correct allocation of all costs and revenue to the correct project, either manually or with the use of system coding.
11. Ad hoc tasks as required by Events and Financial Management.
Skills & Experience
1. Previous accounting or bookkeeping for a similar sized organisation.
2. Experience of working within a ledger environment – Purchase or Sales ledger.
3. Experience of delivering exceptional service to operational and commercial business teams.
4. Excellent excel and analytical skills and experience of using Microsoft products.
5. Ability to perform financial reconciliations.
6. Use of an accounting ledger or mid office system.
7. Strong attention to detail and a controlled approach.
8. Excellent communication skills and experience of working with non-Finance employees.
9. Experience in the design, implementation and continuous improvement of finance procedures and work instructions an advantage.
10. Travel Industry experience an advantage.
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