Job Description
Executive Team Assistant/Personal Assistant
Hybrid working
Newbury
£250 inside IR35
Newbury/Hybrid working
6 months initial contract
A global Telecommunications client is seeking a dynamic and organized individual to join their team as an Executive Team Assistant/Personal Assistant. The successful candidate will play a crucial role in supporting the day-to-day operations of a management team. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a keen eye for detail, we want to hear from you.
Key Responsibilities:
Diary and Meeting Management:
* Organise meetings, considering cultural differences and time zones.
* Prioritise conflicting demands for time efficiently.
* Travel Planning and Organisation:
* Plan and coordinate travel arrangements for team members.
Time and Activity Prioritisation:
* Proactively manage diaries and inboxes.
* Report findings and updates to the manager
Confidentiality:
* Appreciate the sensitivity of issues and adhere to confidentiality protocols.
Administrative Support:
* Support the organisation and administration of management meetings.
* Track action points and ensure timely follow-up.
Record Keeping:
* Maintain various records, databases, and dashboards for team statistics (locations, roles, etc.)
Approval Monitoring:
* Monitor approvals for various processes (Shopping Carts, etc.).
Vendor Interaction:
* Interact with vendors and external partners as required.
* Support People Plan/Governance Team:
* Assist in activities related to the people plan and governance team.
Collaboration and Communication:
* Interface with other PAs for meetings and events planning.
* Share communication within the management team.
Onboarding and Offboarding:
* Support the process for new joiners and leavers.
Required Technical Skills:
* Proficient in MS Office 365.
* Familiarity with SharePoint.
Qualifications and Experience:
* Previous experience in a similar role is preferred.
* Excellent organizational and multitasking skills.
* Strong communication and interpersonal skills.
* Ability to work independently and collaboratively.
* High level of discretion and confidentiality.
£250 inside IR35
Newbury/Hybrid working
6 months initial contract