We are recruiting a HR Assistant for our client in Aberdeen City Centre.
This is an ongoing contract role.
Purpose of Role
To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service.
Recruitment
1. Provide recruitment support, i.e., liaising with agencies, setting up and conducting interviews, and onboarding employees.
2. Conduct new start induction presentation.
3. Maintain recruitment spreadsheets.
4. Responsible for issuing and collating completed new hire paperwork.
5. Process new start paperwork and input into HRIS system.
6. Co-ordinate reference requests for potential new hires.
7. Arrange pre-employment medicals.
8. Calculate holiday entitlements.
9. Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies.
10. Process interview expenses.
11. Process probation paperwork.
Employee Life Cycle
1. Support SHRA's with employee status changes, processing paperwork, updating HRIS system, and employee electronic files.
2. Responsible for working through leaver checklists.
3. Arrange and conduct exit interviews.
4. Work through Maternity, Paternity, and other family-friendly policy checklists.
5. Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM.
6. Responsible for Long Service Awards, including maintaining tracker, completing letters, and distributing awards.
7. Process Agency Worker Regulations (AWR) requests as received from Agencies.
8. Travel to work scheme - assign car park spaces, liaise with external carpark representatives, and maintain travel to work tracker.
9. Where required, assist Training & Competence with the processing of training booking requests.
10. Responsible for professional memberships and ensuring they are processed.
Reporting
1. Understand the HRIS system for 100% accuracy of International division's data.
2. Run reports as required to support HR Manager and Advisors in generating Management Information.
3. Assist with monthly, quarterly, and annual G&A Headcount Budgets.
4. Produce quarterly audit report for HRIS.
5. Produce Immigration Report on a monthly basis.
6. Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team.
7. Collate information in response to external requests - National Statistics, mortgage and ex-employee references responding appropriately.
General
1. Responsible for maintaining HRIS database.
2. Responsible for scholarship/placement programmes with Aberdeen University & RGU.
3. Support and manage absence cases as well as supporting the return to work process.
4. Support with organising company events.
5. Manage HR UK to ensure timely responses.
6. Provide cover for the HR Advisor(s) when required.
7. Support project work as appropriate.
Desired Qualities / Qualifications
Essential
1. Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel, and Powerpoint).
2. Problem-solving ability.
3. Aware of and adheres to agreed deadlines and commitments that impact the work of others.
4. Confidentiality, sensitivity, and professional integrity.
5. Ability to prioritise own workload to meet deadlines.
6. Experienced HRIS / System user.
Preferred
1. Previous experience of working within a HR team.
2. Superuser for HRIS.
3. Ability to improve current HR procedures and processes as required.
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