Job summary An exciting opportunity has arisen for an experienced individual to join our Patient Safety Team, to provide comprehensive, professional and effective administrative support. The successful candidate will support the delivery of the Patient Safety Team's aims and objectives during an exciting time of change, as patient safety is a key focus for our Trust. The role offers variety from general administration duties, facilitator support and co-ordination of a variety of events. In addition there will be a number of learning opportunities available to them. Main duties of the job The Patient Safety Administration Assistant provides an essential, high quality administration support function in relation to all patient safety work. The role will require regular contact with staff from departments within the Trust across both York and Scarborough sites, and external clients with both routine and complex information, some of which may be confidential Main duties: Communicates with a range of contacts, for example, staff from other departments and external clients, concerning both routine and complex information, some of which maybe be confidential. Demonstrate knowledge and skills in planning workload and the ability to use their own initiative when supporting training days, hiring venues, planning diaries. Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements. Administration of key meetings To be responsible for the administrative preparation of agenda and papers for Trust patient safety committees and meetings, taking minutes and action notes as required. Dealing with actions arising from meetings and liaising with appropriate staff as necessary. About us Our benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Date posted 18 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 419-6932617-PSAA-CNT Job locations York Hospital Wigginton Road York YO31 8HE Job description Job responsibilities A full description of the role is available in the attachment: job description. Working for the Trust Please note that if a high number of applications are received this advert may close early. You areadvised to submit your application at the earliest opportunity. Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Job description Job responsibilities A full description of the role is available in the attachment: job description. Working for the Trust Please note that if a high number of applications are received this advert may close early. You areadvised to submit your application at the earliest opportunity. Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Person Specification Knowledge, Training & Experience Essential Educated to GCSE English and Maths or equivalent. Maths and English C or above - or equivalent qualification/demonstrable experience Word Processing and Computer literacy skills to RSA3/NVQ3 Level Previous Secretarial/ Administrative experience (6 months minimum) Desirable ECDL Qualification Previous experience of Supervising others/ the work of others Previous Office/Administrative experience in an NHS environment Experience of dealing with confidential information Skills Essential Able to organise and prioritise own workload Possess a range of communication skills Able to function effectively as part of a Team Desirable Supervisory skills Person Specification Knowledge, Training & Experience Essential Educated to GCSE English and Maths or equivalent. Maths and English C or above - or equivalent qualification/demonstrable experience Word Processing and Computer literacy skills to RSA3/NVQ3 Level Previous Secretarial/ Administrative experience (6 months minimum) Desirable ECDL Qualification Previous experience of Supervising others/ the work of others Previous Office/Administrative experience in an NHS environment Experience of dealing with confidential information Skills Essential Able to organise and prioritise own workload Possess a range of communication skills Able to function effectively as part of a Team Desirable Supervisory skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust Address York Hospital Wigginton Road York YO31 8HE Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)