The administrator will be responsible for providing the Department with administrative and other non-nursing support, to enable the efficient and appropriate use of resources and staffing, to ensure the smooth running of the Maternity Department.
Main duties of the job
1. Booking appointments for clinics
2. Entering activity data on PAS and BadgerNet
3. Admit, discharge and transfer women on PAS
4. Registering new women on PAS
5. Any other clerical task that is required for the smooth running of the department
Job responsibilities
1. Admit, discharge and transfer of women on PAS/OASIS, registering new women as necessary and inputting EDD. Printing labels for all women. Filing or sending on, all results etc for post-natal and ante natal women. Continual updating of PAS/OASIS bed states.
2. Checking correct discharge addresses for all clients.
3. Booking appointments for clinics.
4. Photocopying of documents required to support maternity department.
5. Binding and Laminating.
6. Ordering of non-stock items.
7. Checking communication e-mails & distributing as required.
8. Ensure that any alterations of address, next of kin, GPs etc are changed on PAS/OASIS.
9. Entering activity data on PAS.
10. Obtain notes and x-rays for inpatients and ward attenders as required and locate results from midwives and secretaries as requested.
11. Tidy and file case notes and prepare for Clinical Coding when appropriate. Send fax and GP discharge letters and results as appropriate.
12. Liaison with Hospital/Community Midwives and Midwifery Matrons.
13. Participate in ordering stationery and other equipment as required, to ensure adequate supplies.
14. Sorting and filing all returned mother and baby notes from the Community and returning notes back to Medical Records as soon as they are complete. Ensuring all results are filed.
15. Community liaison daily to ensure that all visits are recorded for the community midwives, transfers to other hospitals are notified and messages passed to the relevant staff.
16. Maintaining a record of all Neonatal screening tests collected and cross checking with birth register to ensure all babies have been offered screening. Notifying Community Midwife if repeat is required.
17. Distribution of G.P. referral form/letters to all areas, (after input of E.D.D). Faxing test results/information to GPs or Social Services etc.
18. To maintain a daily register of on-call community midwives/community cover and call-outs.
19. To liaise with the community midwives in the event of unplanned absence, to provide adequate cover for community based antenatal clinics/ night on-call. To inform line matron where absence cannot be covered.
20. Any other clerical task that is required for the smooth running of the department.
Person Specification
Qualifications
* Good general level of education - minimum 4 GCSE's or equivalent including Maths, English, Science and one other at grade C or above / grades 9-4
* NVQ level 2 administration or equivalent level of knowledge and experience
Experience
* Previous experience of undertaking general administration and clerical duties
* Previous experience of working as part of a team
* Previous experience of a medical background
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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