Company Description: American Roots Wear
American Roots is a 100% American-made, union clothing manufacturer. American Roots’ mission is to create jobs that are more meaningful, fair, and good paying. Through their example, they will help rebuild American manufacturing and its economy in a more just and sustainable way.
Featured in the New York Times -Book Review: Making It in America, by Rachel Slade
Executive Assistant to the CEO
We are seeking an experienced Executive Assistant to the CEO to deliver efficient high level administrative support to the CEO, in a well-organized and timely manner. This role involves working hand in hand with the CEO, on a daily basis, to set a strategic vision and plan from the executive office. This role will involve strategic planning, strategic scheduling, relationship management and growth opportunities. The Executive Assistant will also have various tasks to streamline communications and other work through the CEO office.
We are a fast-growing company, with a fast-paced and dynamic environment, and we seek someone who thrives in such an environment, and can remain steady, focused and highly professional during evolving and shifting priorities.
As an individual contributor, you will provide personal assistance to the CEO, ensuring smooth operations and effective communication with all staff and department heads. We require someone who is proactive, detail oriented, can hold a ‘calm in the chaos’ demeanor, and who possesses exceptional leadership, management, organizational, and verbal and written communication skills.
The EA role will lead to managing additional administrative staff and direct supervision of customer service and sales on behalf of the CEO.
Join our exciting team and contribute to the success of our executives and the overall efficiency of our organization.
Responsibilities -
Strategic Planning and Initiatives
* Assisting in workflow and key priorities for CEO and key department heads
* Manage the CEO's Schedule in a strategic manner that is most beneficial to the company and its goals
Manage Communications
* Act as a gatekeeper by screening emails, calls, and meeting requests, and representing the CEO’s voice in communications.
* Act as point of contact between the executives and internal/external clients
* Handle requests and queries appropriately, professionally, and in a timely manner
* Foster a positive and collaborative work environment building strong relationships across organization and with external partners
Administrative Support:
* Provide high-level administrative support, including preparing reports, managing projects, and coordinating with other departments.
* Compiling and writing memos
* Conduct research, compile data and prepare reports on various topics, projects, or initiatives as requested by CEO
* Produce reports, presentations, and briefs
* Develop and carry out an efficient documentation and filing system on CEO relationships
* Project Manage special projects
Requirements and Skills
* Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other positions directly supporting C-Level Leaders
* Exceptional verbal and written communication skills
* Proficiency in English
* Full comprehensive knowledge of office management systems and procedures -- High level proficiency of MS Office Suite (ie Excel, Outlook email, Teams, MS suite, et al)
* Preferred, knowledge and familiarity of CRM systems
* Up to date with advancements in office gadgets and applications
* Bring a positive outlook, can do attitude, and creative problem mindset
* Strong problem-solving skills to handle last-minute changes, unexpected challenges, and conflicting priorities with composure and professionalism
* A commitment to discretion and confidentiality, coupled with a high level of integrity and professionalism
* Exemplary planning and time management skills
* Ability to multitask and prioritize daily workload
* Exceptional attention to detail and accuracy in managing and organizing documents, correspondence and meeting materials
* Ability to travel domestically with CEO (~20%)
Qualifications:
* BA/BS preferred, not required
* 5 – 10 years’ experience in role of executive assistant or senior administrative assistant, preferably with C-Level Executives
Salary Range: 58K – 78K, level of compensation dependent on experience
TO APPLY: Please apply with resume and cover letter via email to rebekah@americanrootswear.com. We are hiring as soon as possible and accepting applications and interviewing on a rolling basis.
Thank you for your interest!
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