Permanent Part Time Position - 25 Hours per week
Job Mission:
Provide executive assistance to the Senior Business Unit Director. Demonstrate exceptional organizational skills, attention to detail, and the ability to support a large commercial team in a fast-paced environment. The ideal candidate will be proactive, efficient, and well-organized.
Key Responsibilities:
Administrative Support
* Manage and coordinate complex calendars, meetings, appointments, expenses and travel for the Sr. Business Unit Director.
* Prepare and organize materials for meetings, presentations, and reports, ensuring documentation and follow-ups.
* Process and edit documents with accuracy, using various software tools (Word, Excel, PowerPoint).
Project Management
* Assist with planning, coordination, and execution of projects and initiatives.
* Monitor timelines, deliverables, and liaise with departments to ensure project completion.
* Conduct research and vendor selection for organizational needs.
Communication
* Draft and distribute communications on behalf of the Sr. Business Unit Director.
* Facilitate communication between divisional leadership and broader teams.
Event Coordination
* Organize virtual/in-person meetings, events, and conferences, both onsite and offsite.
* Oversee travel logistics, bookings, venue selection, catering, and hospitality needs.
* Work with the events team to ensure smooth event execution and timely vendor payments.
Qualifications and relevant competencies:
* 3+ years of experience in executive support or a similar role.
* Proficiency in Microsoft Office Suite.
* Excellent organizational, communication, and multitasking abilities.
* Strong problem-solving skills, professionalism, and integrity.
* Handle sensitive information with the highest discretion, ensuring compliance with confidentiality policies.