Commercial Project Coordinator
Inspire Resourcing are currently recruiting a Project Coordinator on behalf of our client in Nottinghamshire.
This is a fantastic opportunity for a Project Coordinator to join an established team and would suit an individual with previous administration experience, alongside excellent communication skills.
Key Responsibilities:
1. Answer all incoming enquiries, be they calls or emails, to the operations department.
2. Project manage new commercial and upgrade orders from point of order through deliveries, installation, commissioning, and site visits.
3. Liaise closely with the production coordinator, sales estimators, manufacturing team, engineering, and finance teams to deliver projects to requirements, on time and to the highest quality, within the quickest practical timescales.
4. Co-ordinate deliveries from the office to client sites.
5. Co-ordinate deliveries for Free Issue items to our suppliers.
6. Co-ordinate and plan engineers' diaries, taking into account:
1. The clients' needs and best possible response times
2. The urgency of the work required
3. Minimal possible driving time for engineers
4. Maximized amount of visits in one working day/week in the same location or on the way to other locations
5. Overnight stays
6. Sensible working hours, ensuring good engineer well-being and rest time
7. Ensure that engineers are fully prepared the week before visits with any documentation needed, equipment needed, and ensure calendar entries are comprehensive and have all information needed.
8. Maintain and update the project records as required following any changes to the specification or order in PSA or in V Drive.
9. Create and maintain work orders in PSA ensuring the dates are accurate and the status is current.
10. Ensure provision to the client of all health and safety paperwork as required for attendance on site.
11. Attend handover, business, or client meetings as required.
12. Provide technical help to end users and ensure that you are an expert in your field so that your advice can be relied upon.
Finance Responsibilities:
1. Liaise with the finance team to issue invoices after deliveries.
2. Liaise with the finance team to check available credit and support with chasing invoices for overdue debts. Minimize exposing the business to financial risk by managing when we send deliveries in line with payment terms agreed.
3. Monitor and maintain credit facilities in line with deliveries to ensure financial risk is minimized.
4. Work with the finance team to keep the order book up to date with outstanding orders and cancellations.
Skills:
1. High level of competency with MS Office, including Word, Excel, and Outlook.
2. High level of competency using the internet, including emails and mapping websites.
3. Technical knowledge (training will be given).
4. Independence and self-reliance.
5. Organized and methodical, with attention to detail.
6. Excellent communication skills, both written and verbal with a confident telephone manner.
7. Assertiveness; ability to deal with contractors in a firm but polite manner.
Experience:
You will need to have:
1. Project management experience (minimum 2 years).
2. Experience within the construction industry, water industry, or similar field.
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