Full-time, fixed term appointment for 12 months (possibility of extension subject to funding)
Liverpool based with occasional international travel
The Liverpool School of Tropical Medicine (LSTM) is a world-leading institution dedicated to improving health outcomes for vulnerable populations worldwide through research, education, and capacity building in tropical medicine and global health. Through innovation, collaboration, and knowledge exchange, we ensure our research delivers meaningful impact.
An exciting opportunity has arisen for a proactive and detail-oriented Programme Coordinator to support in coordinating the provision of research, financial management, and logistical support to the Mental Health Inclusion, NTDs and Disability (MIND) management team, researchers and consortium partners across multiple grants. The MIND Unit collaborates with international partners to enhance care for individuals affected by chronic health conditions across multiple countries. It focuses on co-developing and sharing innovative, regionally and globally relevant knowledge on affordable, timely, and effective management strategies within integrated health systems. These strategies address chronic diseases and associated mental health challenges, while also reducing stigma and other social barriers faced by vulnerable populations.
This Programme Coordinator role is a new post for the MIND Team within the Department of International Public Health. The successful post holder will provide effective management and administrative support to the MIND Team and support the delivery of its new programmes.
Key Responsibilities Will Include
General administration
* Undertake financial administration, including processing orders, invoices and expense claims.
* Deal with queries from suppliers, service providers and staff/students relating to payments and expenses.
* Prepare and input budgetary information and monitor financial information in collaboration with LSTM finance team.
* Place orders for stationery and supplies and ensure equipment is renewed and up to date.
* Create and develop virtual monitoring and recording systems for effective online project management.
* Coordinate the creation, formatting, referencing and editing of reports, research proposals and associated documents for funders.
Project Activities
* Collate data management plans and ethical submissions for projects in collaboration with MIND team members.
* Coordinate meetings linked to projects, providing a point of contact for queries, support and administrative advice.
* Prepare funder reports, including narrative and online reporting formats.
* Develop and maintain systems to record research outputs, workplan deliverables and milestones.
* Proofreading of articles for submission to journals/research papers ensuring correct referencing styles have been used.
Coordination of travel, events and meetings
* Oversee travel and hospitality arrangements for members of staff and visitors for both UK and overseas trips.
* Coordinate national and international meetings, conferences and workshops, including booking travel, meeting rooms and hospitality.
* Organise the financial requirements for trips, including ordering currency and/or arranging bank transfers.
* Process invoices for partners, ensuring project milestones have been met before payment.
* Coordinate international virtual meetings on MS Teams; prepare and circulate meeting notes/minutes.
Communications and Stakeholder Engagement
* Support in the development of communications plans to disseminate key research outputs.
* Provide support in planning, organising and delivering a variety of different channels of communication including publications, online, and media.
* Liaise with partners to obtain relevant information to keep the websites up to date.
* Prepare documents such as leaflets and publicity material with team members.
Skills
The ideal candidate will have excellent communication skills with experience working on large complex projects, ideally within an academic environment, and an understanding of the funding environment for research in the UK and Internationally. The successful post-holder will demonstrate:
* 5 GCSE’s at Grade C or above (or equivalent) including Maths and English Language.
* NVQ Level 3 (or equivalent) in Business Administration or Finance.
* Experience in organising workshops and meetings and taking minutes.
* Experience in financial administration (e.g. ordering, paying invoices, maintaining financial systems).
* Excellent organisation ability and attention to detail.
* Advanced working knowledge of relevant computer software (e.g. Microsoft Word, Excel, PowerPoint).
* Ability to network, build and maintain internal/external partnerships/relationships.
* Experience of working on international collaborations/environment.
* Experience in booking overseas travel.
Please refer to the job description for full details on role responsibilities.
Informal enquiries can be made to: Julie.Irving@lstmed.ac.uk
Closing date: 10th April 2025
Application Process: To apply for the position please follow the apply link and upload your CV and covering letter.
Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.
Please note that the successful candidate will be required to undergo an enhanced DBS and/or other international criminal record check prior to appointment and at regular points during employment. The outcome must be satisfactory to LSTM, as the duties of this post will involve direct and/or indirect contact with vulnerable adults and/or children.
Inclusion is central to our values at LSTM
We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications, and experience.
We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.
About LSTM
Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations, and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.
Look at some of the great work we have achieved over the past year by viewing our annual report: Annual Report.
LSTM actively promotes Equal Opportunities and Safeguarding Policies
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