Hours: 37 hours per week Monday to Friday
Location: Norwich, Norfolk (some remote work may be possible but will need to be available in the office).
Salary: £26,800 per annum
The Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities.
Key Responsibilities
* Provide Executive Assistant support to the CEO and members of the Trustee Board including diary and email management as needed.
* Take responsibility for specific activities as delegated by the Chief Executive.
* Provide the secretariat to all Trustee Board and sub-committee meetings; preparation and distribution of minutes and papers for trustee and sub-committee meetings.
* Organise the schedule of trustee and sub-committee meetings throughout the year, including the AGM and away days.
* Act as a point of contact for trustees, providing information and updates as necessary.
* Oversee trustee recruitment and training as necessary.
* Maintain the governance framework of policies for trustees, ensuring that they are up-to-date, accurate, communicated and meet relevant regulations.
* Maintain the risk register in response to feedback from the Leadership Team and prepare updated risk register and report for the Board of Trustees.
* Manage processes such as, but not limited to, compliments and complaints, in line with policy and procedure.
* Provide administrative support when required for office cover.
Satisfactory clearance of a Disclosure and Barring Service check (DBS) is required.
Person Specification
* Regularly work from our Norwich office.
* From time-to-time work flexible hours to:
* Provide minute-taking for meetings (may run past 6 pm on a bi-monthly basis).
* Assist on occasional events such as the AGM.
Skills and Knowledge
* Excellent communicator both verbally and in writing to a range of stakeholders.
* Highly effective time management, prioritisation and planning skills.
* Problem-solving skills – able to think creatively and solve problems smartly.
* Able to handle confidential and sensitive information with discretion.
* Confident user of Microsoft Office 365 programmes.
* Knowledge of the charity sector.
Experience and Qualifications
* Experience in providing Executive Assistant support at CEO/senior management level.
* Experience in managing governance processes with non-executive / trustee boards.
Terms and Conditions
* Hours per week: 37 Monday to Friday.
* Place of work: Based in Norwich (some remote work may be possible but will need to be available in the office).
What We Give Our Staff
* Employee Assistance Programme.
* 25 days paid annual leave (includes 5 set office closure days 2 in the summer and 3 at Christmas, plus statutory holidays).
* Access to company pension scheme.
* Flexible working where possible.
We are a strong supporter of equality, diversity and inclusive practices.
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