Job summary To Provide day to day logistical management of all the surgical instruments, used with the Trust, which directly contributes to the smooth and efficient running of the operating Theatres and quality patient care by ensuring that all surgical instruments, used with the various theatres areas are made available for use in a timely manner. In addition, the post holder will also order new instruments and oversee the repair and replacement of instruments, to ensure instruments are always available and in exceptional working order. High standards of quality and safety and excellent communication skills are vital to this role. Main duties of the job Daily communication with the Sterile Services Decontamination team to identify instruments needed as priority or next day use. Daily communication with other instrument coordinators within the other hospital theatre areas for to arrange transport of instrument between the hospitals on an ad-hoc basis and return following use. To oversee that any surgical instruments which are broken, blunt or defective are sent off to specialist repairs companies and following their return are put back immediately into circulation without delay. To receive "loaned in" surgical instruments for specialist surgery and ensure these are sent to the Decontamination unit for cleaning, sterilisation and returned ready for use. Maintain records on instrument repairs, and activity of both Trusts and loan instrument use. Although based at Broadgreen it is required flexibility to work across all sites - RLH, Aintree and Broadgreen covering for staff leave. Post is a weekly alternating shift - one week work 07:00 - 17:00 following week work 10:00 - 18:00. About us Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services. For roles at Liverpool Women's, visit their careers page. Date posted 14 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 287-CEF-46-25 Job locations Broadgreen Thomas Lane Liverpool L14 3LB Job description Job responsibilities Daily communication with theatre teams to ensure that instrument needs for surgery are available for use in a timely manner. Arrange for instruments to be transferred as required betwewen hospitals across University Liverpool Hospitals Group sites and returned following use. Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking. Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loan company following use whilst maintaining records of all loan instrument use for cost and quality analysis. manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly so that these instruments are always available for use. Carryout expiry date checks on all instruments and return out of date items when expired for reprocessing. Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements. Please Refer to full Job Description and Responsibilities. Job description Job responsibilities Daily communication with theatre teams to ensure that instrument needs for surgery are available for use in a timely manner. Arrange for instruments to be transferred as required betwewen hospitals across University Liverpool Hospitals Group sites and returned following use. Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking. Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loan company following use whilst maintaining records of all loan instrument use for cost and quality analysis. manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly so that these instruments are always available for use. Carryout expiry date checks on all instruments and return out of date items when expired for reprocessing. Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements. Please Refer to full Job Description and Responsibilities. Person Specification Qualifications Essential Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role. Experience in the implementation of Manual Certificates Handling regulations, PPE, COSHH and completion of risk assessments. Desirable Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements. Experience Essential Demonstrable experience in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role Excellent technical and communications skills and the ability to inspire motivate and lead staff. Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems. Desirable Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets. Knowledge Essential Demonstrate a thorough understanding of the operation of "Permit to Work" systems pertaining to device decontamination equipment. Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved. Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination. Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment. Desirable Ability to review technical data from instrument manufacturers, against specified and pre agreed parameters set by the trust for reprocessing requirements. Skills Essential Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike. Desirable Ability to come up with effective and innovation to changes in responses to clinical need in line with current regulations. Other Essential Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a Team Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport. Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients. Working within a strict quality driven governance framework to national objectives and department of Health requirements Desirable Responsive to change and positively review and adept to new technology or methods of working. Person Specification Qualifications Essential Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role. Experience in the implementation of Manual Certificates Handling regulations, PPE, COSHH and completion of risk assessments. Desirable Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements. Experience Essential Demonstrable experience in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role Excellent technical and communications skills and the ability to inspire motivate and lead staff. Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems. Desirable Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets. Knowledge Essential Demonstrate a thorough understanding of the operation of "Permit to Work" systems pertaining to device decontamination equipment. Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved. Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination. Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment. Desirable Ability to review technical data from instrument manufacturers, against specified and pre agreed parameters set by the trust for reprocessing requirements. Skills Essential Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike. Desirable Ability to come up with effective and innovation to changes in responses to clinical need in line with current regulations. Other Essential Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a Team Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport. Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients. Working within a strict quality driven governance framework to national objectives and department of Health requirements Desirable Responsive to change and positively review and adept to new technology or methods of working. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Liverpool University Hospitals NHS Foundation Trust Address Broadgreen Thomas Lane Liverpool L14 3LB Employer's website https://www.liverpoolft.nhs.uk/ (Opens in a new tab)