Job Advert: Administrator - 35 hours per week - Automotive / Classic Car Associated Charity and Foundation - This is a 6 or 12-month contract initially - dependant on the successful candidate’s requirements. Are you an organised and proactive individual with a passion for preserving heritage and supporting charitable initiatives? We’re working with a prestigious and well-regarded organisation based near Towcester, looking for a dedicated Administrator to join their small, friendly team. The charity is closely connected to a legendary automotive brand and is committed to honouring its founder’s legacy through education, engineering advancement, and innovation. This full-time (35-hour per week), office-based role offers a unique opportunity to work in a fascinating environment, steeped in history and automotive excellence. Position: Administrator / Archivist Hours: Full-time, 35 hour working week (Monday to Friday, 9am - 5pm, with a 1-hour lunch break) Location: Office-based, near Towcester Salary: Up to c. £33,000 per annum pro rata, depending on experience (approx. £18 per hour) Contract Duration: 6 or 12 months initially, dependant on the successful candidate's requirements About the Administrator / Archivist Role: Supporting the Office Manager and wider team, your administrative responsibilities will include: Conducting daily walk-around checks of the premises to identify and report any maintenance needs Acting as a keyholder — opening/closing the site and monitoring CCTV where required Supporting with fire alarm call point checks and coordinating maintenance access and accompaniment when needed Managing the office calendar to ensure cover for holidays, sickness and Trustee availability Maintaining office supplies, including stationery and admin resources Responding to member enquiries, updating membership details, and supporting membership communications Procuring and distributing annual member badges Assisting with responses to out-of-hours enquiries (actioned the next working day in conjunction with the Office Manager) Supporting charitable projects, events, and occasional weekend activities (overtime paid) Help maintain the Foundation’s presence on social media Assisting with Foundation shop stock and sales, including suggestions for new items Liaising with third-party organisations and supporting internal communication Assisting Trustees in identifying and administering suitable charitable works, donations, and awards Providing occasional support on XERO (finance software) in the absence of the Office Manager (training can be provided) As an Administrator / Archivist, your Archiving Responsibilities Include: Continuing to sort, catalogue and report to the Board on findings regarding artefact ownership Conserving archival items using appropriate materials and practices Managing the records archive, cataloguing documents, and supervising researchers Conducting guided tours for visitors Consulting with the Board on document scanning priorities Attending Archive Committee meetings and taking minutes Supporting the Events Committee and liaising with external archives and heritage bodies (e.g. Bentley Drivers Club, W.O. Bentley Memorial Foundation, Gaydon) Ensuring artefact security, particularly during events or third-party use of the building Skills Required for the Administrator / Archivist Position: Strong organisational and time management skills A hands-on, team-oriented approach - no task too big or small Proficiency in Microsoft Office (Word, Excel, Outlook) A genuine interest in history, heritage, or the automotive world would be a bonus A proactive and independent working style A willingness to support occasional out-of-hours or weekend events (with overtime pay) This is a varied and rewarding position combining traditional office administration with archival work and practical operational support — perfect for someone who enjoys making a meaningful contribution and being part of something special. A mobile phone will be provided for work use during office hours, with the expectation that it is switched off outside of working hours.