We are looking for a new, detail-orientated Business Support Services Administrator to join our Suffolk site. This will be worked as 40 hours over 5 days per week, including weekends on a rota basis.
Main duties of the job
In this role, you will be responsible for supporting the BSS management team in maintaining stock levels, assisting with administrative tasks, telephone calls, maintenance requests from the team, and ensuring smooth business operations. You will monitor and manage stock levels of facilities supplies and equipment, and assist in the procurement process, including placing orders and tracking deliveries for non-clinical stock.
You will undertake various tasks, including maintaining accurate records of stock inventory and supplies, responding to internal enquiries regarding stock availability and facilities support, help to organise and coordinate office events and meetings, and collaborate with other departments to ensure that business operations run efficiently.
Additional tasks will include supporting the facilities management team with the scheduling an coordinating o maintenance activities, and assisting the team with general administrative duties, including filing, data entry, and report generation.
About us
Who are we?
Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.
We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.
We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work. This is a global benchmark that recognises employers who create an outstanding employee experience.
Job responsibilities
Monitor and manage stock levels of facilities supplies and equipment.
Assist in the procurement process, including placing orders and tracking deliveries for non-clinical stock.
Maintain accurate records of stock inventory and supplies.
Support the facilities management team with scheduling and coordination of maintenance activities.
Assist with general administrative duties, including filing, data entry, and report generation.
Respond to internal enquiries regarding stock availability and facilities support.
Help organise and coordinate office events and meetings.
Collaborate with other departments to ensure business operations run efficiently.
Person Specification
Qualifications
* GCSE Maths and English; relevant degree or coursework is a plus.
Experience
* Previous experience in an administrative or support role is desirable, but not required.
Skills
* Strong organisational skills and attention to detail.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook).
* Excellent communication skills, both verbal and written.
* Ability to work independently and as part of a team.
* A willingness to learn.
* Have a proactive nature.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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