This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
• Hampshire and Isle of Wight Integrated Care Board
• Southern Health Foundation Trust
• Portsmouth Hospitals University NHS Trust
• University Hospital Southampton
• Solent NHS Trust
• South Central Ambulance Service
• Isle of Wight NHS Trust
• Hampshire Hospitals
The Temporary Staffing Team are looking for atemporary resourcing administration, providing an advisory service to managers across the organisation.
Ensure the timely and accurate management of all temporary staffing requests
To provide a full recruitment process for all staff groups for temporary staffing.
Provide a comprehensive temporary resourcing service to the organisation ensuring the timely and accurate administration of all temporary resourcing requirements, including the maintenance of all appropriate systems.
Please note this position has also been advertised on the Portsmouth Hospitals University NHS Trust's jobs page. if you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications
· Liaise with relevant line managers to ensure that all necessary documentation has been received in relation to any temporary staffing campaign.
Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Please see attached Single Corporate Service summary document for further information.
Provide advice and guidance to managers and applicants in all aspects of the temporary recruitment process in line with the agreed policies and procedures.
Contact doctors with induction information and organise personal files/induction packs.
Provide support to the Senior Resourcing Officer in the administration of all temporary resourcing activities.
To respond to staff or manager enquiries by e-mail or phone, prioritise correspondence, e-mails and enquiries/queries.
To compose and produce general correspondence and reports, as directed, ensuring presentation and lay out of documents conforms to the Trusts corporate image.
Deal effectively with payroll related queries from temporary workers.
Answer all incoming calls to the temporary resourcing team in a timely, polite and professional manner.
Ensuring external and internal problems/complaints, including flexible worker performance issues are handled appropriately and politely, referring onto the Team Leader / Temporary Staffing Manager as appropriate.
To ensure that appropriate information regarding hospital living accommodation is made available to all temporary staff and new appointments.
Review temporary recruitment paperwork for compliance with relevant legislation e.g. equality and provide advice and guidance to managers on necessary changes, escalating as appropriate.
Work to achieve deadlines for temporary recruitment and requests with managers being mindful of capacity of department to support ID and right to work checking.
Provide advice on terms and conditions of temporary resourcing. e.g. NHSi Agency Controls and Procurement.
Produce appointment letters and temporary agreements in accordance with agreed and statutory timescales.
Responsible for ensuring the scheduling of all mandatory training for all bank workers.
Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment.
Keep up to date with changes to the authorised signatory list to ensure the appropriate approval of contractual change documentation.
Ensure that paperwork has been correctly authorised and that omissions and inaccuracies are corrected by the appropriate manager before input is carried out.
As part of the Single Corporate Service, the role provides a service across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.
Please note your application may be transferred to thePortsmouth Hospitals University NHS Trust Applicant Tracking System (ATS) if you are selected for an interview.
This advert closes on Wednesday 9 Apr 2025
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A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .