This is the Internal Only Recruitment Site for UK Research and Innovation Staff for roles within Innovate UK (UKRI). Please apply for jobs via this site only if you are employed by UK Research and Innovation (employees with access to Innovate UK's Workday system may apply via the "Careers" application within the system). If you are not a current UKRI employee you can view vacancies at the externally advertised stage at the links given in the "About Us information on the right". If you wish to apply for the position below, please ensure that you comply with the requirements of the recruitment process by submitting both a full CV and application letter. Ideally, you should also advise your manager of your application. Applications must be submitted by 24-03-2025 Vacancy for Project Support Analyst – Low Cost Nuclear/Ukraine Programmes The Project Support Analyst will provide support to the Head of Innovation Ukraine Programmes. The individual will bring knowledge and experience of project management methodologies, what makes a PMO office successful, covering responsibilities, operational processes, systems, procurement practice and quality requirements. Please note this advert will close on the 23rd March 2025 at 23.59pm. Watch our video “Why Join Innovate UK?” here. Title: Project Support Analyst – Low Cost Nuclear/Ukraine Programmes Band: UKRI Band D (UKRI Ts & Cs) Salary: £36,650 gross per annum Reports to: Programme Manager & Head of Innovation – Low Cost Nuclear & Ukraine Innovation program. Location: Field based Contract: Fixed Term (Until 31st May 2028) Fixed Term Roles: Employees applying for any opportunity which may mean being away from your substantive role for a temporary period of time, please refer to the Recruitment Policy for further information in the first instance. If you are made an offer, please ensure you liaise with your Line Manager and the designated HR Team as soon as possible in order that implications of any move are clear and understood, prior to a move taking place. Innovate UK recognises the importance of work-life balance and we will be happy to discuss any requests for flexible working arrangements. Context: As part of a broader range of ODA funded programmes within the organization, Innovate UK is participating in an expanding portfolio of work supporting other government departments with initiatives relating to Ukraine’s recovery and the UK’s future partnership with the region. The flagship programme within that activity, Innovate Ukraine is an energy innovation project which supports both UK and Ukrainian innovators to develop solutions which will play a role in Ukraine’s recovery as well as the broader energy transition (URES). This work stream has grown to a point where the need has arisen to expand the team and develop and appropriate delivery structure. This role will support the delivery of the activity in the current portfolio, known and URES Phase 1 and Phase 2 as directed by the Head of Innovation. The Team: The Ukraine Innovation team which is being developed, is field based and the role holder will be required to display reasonable flexibility in terms of national travel, predominantly to London, Swindon although travel to the regions may be needed on an occasional basis. As this role may be required to deal with varying groups of dynamic subject matter expert teams in a complex highly regulated research and industrial sector both in the UK and in region, the role-holder must be able to build strong relationships with teams within Government, Industry, Academia and across UKRI as appropriate. The post is integral to the delivery of a program which is of significance to our stakeholders in Government i.e. FCDO. Job Purpose: The Project Support Analyst will provide support to the Programme & Project Manager on the Low Cost Nuclear Challenge as this concludes and the Head of Innovation Ukraine as this develops. The individual will bring knowledge and experience of project management methodologies, what makes a PMO office successful, covering responsibilities, operational processes, systems, procurement and quality. This role will include managing and coordinating schedules, organising project team activities, the escalation of issues, management of risks and issues, attendance at and support in delivery/documentation of project meetings, accurate tracking and reporting of project progress, and ensuring projects run to the agreed ISCF PMO Process. Key Responsibilities and Accountabilities: Project Planning – assist the Programme and Project Manager in producing programme/project plans and thereafter in maintaining the plans through checkpoint meetings, ensuring that the plans adhere to planning standards and are kept updated. Track and report delivery against milestones. Take a lead in programme procurement, working with specialists and co-ordinating input to ensure timely progress Regular risk and issue monitoring, ensuring programme/project logs are up-to-date and pro-actively leading reviews with programme/project managers Ensure accurate tracking and reporting of progress, performance to schedule and performance to budget of programmes Ensure accuracy and consistent quality across all programme documentation, including highlight reports and board packs Proactively monitoring programmes and flag information and concerns to the programme/project managers for action to be taken Take a lead role in agreed project management specialisms, for example risk management or lessons learned monitoring and review Assist in the development and maintenance of programme/project management documents. Examples of documents include – Business Case, Project Initiation Document, Budgets, Estimates Spreadsheets, Plans, Checkpoint Reports, Statements of Work, Highlight reports, Exception reports, etc. Assist in producing, reviewing and auditing individual project documents Ensure programme documentation is accurately stored on central systems Support the Programme & Project managers in preparation for progress updates, health check and gateway reviews Promote the use of ISCF PMO standardised processes and documentation Assist the team with the continuous improvement of PMO processes using project management methodologies e.g. Prince 2 and Agile Working with the Programme and Project Managers, build and maintain good working relationships with all internal and external stakeholders at all levels, setting stakeholder expectations and maximising co-operation Where required, manage the organisation and administration of internal and external meetings, workshops and events related to the LCN Programme such as project meetings, project board meetings, strategy workshops etc. The creation, collation and distribution of meeting agendas and papers. Attendance at meetings as required, including note/minute taking with the ability to distil key decision and action points from discussions. Ensures timely provision of internal and external status reports/information packs Provide assistance to the team on processes and make recommendations for improvements Ad-hoc project work as directed by senior management This is not an exhaustive list and you might be encouraged to undertake any other duties across the wider directorate, commensurate with the Band and level of responsibility of this post, for which the post holder has the key experience and/or training. Shortlisting criteria (S) – Assessed at shortlisting (I) – Assessed at interview (S&I) – Assessed at both shortlisting and interview Person Specification: Experience & Qualifications: Essential – Degree level qualification or equivalent experience. Prince2, Agile, P3O, APM qualification is desirable (S) Experience within a project management office (S & I) The ability to proactively gather actions and tasks required in agreement with stakeholders and create a plan/schedule of work considering scope, deliverables, timescales and governance (I) Understand and evidence the importance of managing, mitigating and delivering risks, issues, benefits and quality (I) Working knowledge or experience of structured project methodologies including formal project tracking and reporting (I) Proven ability to understand best practice project management, why it is being applied and to help others to understand the importance of it in successful project delivery (I) Good knowledge of: Microsoft SharePoint, Project, Excel, Word, PowerPoint and Visio ((I) Proven ability to build effective working relationships with both internal and external stakeholders and use these relationships to influence, change and impact decisions, whilst acting in a morally, legally and socially appropriate manner. (I) The ability to identify, share and promote best practices and lessons learned. (I) Experience of working both on own initiative and as a member of a wider team. (I) Proactive management of own workload and ability to reprioritise with changing demands of the Programme. (I) Desirable – Project management experience (S) Experience in procurement, governance and contract management (S&I) Able to work in an environment of uncertainty and continual change. (S&I) Experience working as a members of a large or medium complexity project team. (S&I) Knowledge of analytical processes and techniques. (S&I) Competencies: All team members demonstrate compatibility with and capability against our Core Competencies such as: Thinking and Problem Solving – Stakeholder management – Communication skills – Influencing – Self-awareness/self-management – Strategic awareness – Working with others– Project management Some of the above competencies will be assessed at interview stage, in addition to the criteria’s listed in the person specification. Travel Requirements: Field-based: There will a requirement to travel, mostly national, and there is some flexibility in this. Innovate UK staff make extensive use of telepresence tools for meetings to minimise unnecessary travel. Equality, Diversity and Inclusion: Innovate UK is a diverse workforce of people. We believe that encouraging these differences and drawing the best from them will build a productive environment in which everyone feels valued, where talents are fully utilised and in which organisational goals are met. Underpinning this is a belief that it is a fundamental right for everyone to be treated equally, with fairness, respect and dignity. We will act directly and use our influence to ensure that this right is promoted and upheld; we encourage applications from all those who meet the criteria set-out in our role profiles. Equal Opportunities: We are an equal opportunities employer, committed to employing any person who meets the criteria for our roles. When undertaking recruitment we may require applicants to undertake certain tests or assessments, some of which will be online and others may be in-person. If you have a disability, heath condition or specific learning difficulty such as dyslexia then you may be entitled to support with undertaking this type of assessment exercise. Where you feel that reasonable adjustments are required to support you, we ask that you advise your recruitment point of contact in a timely fashion, providing further information. In confidence, Innovate UK will then review your application for adjustments and provide support as required. UK Research and Innovation: Innovate UK is partner organisation within UK Research and Innovation. If successful in securing the position, your employer will be UK Research and Innovation. More information can be found online http://www.ukri.org/. Employee Benefits: We offer a benefits package crafted to provide an excellent work/life balance. This includes 30 days’ annual leave, 10.5 public and privilege days, flexible working hours, an exceptional defined benefit pension scheme, and access to a variety of support networks and discount schemes. Benefits of working at UK Research and Innovation (UKRI) Flexible Working: We understand the importance of work-life balance, and are happy to discuss the possibility of flexible working with applicants. Pre-employment Screening: To enable us to hire the very best people we will conduct a comprehensive pre-employment check on successful applicants as part of the recruitment process. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment. UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider how this aligns with your personal values or beliefs. To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as a crucial part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check. Applications must be submitted by; 24-03-2025