Job Description
YOU
In this FTC role you will be providing first-class PA support to the GB&I P&C Director, GB&I Marketing Director, and Global Head of People Excellence.
YOUR ROLE
1. Complex diary management for multiple diaries - schedule, arrange and monitor appointments, ensuring effective prioritisation and time management across different time zones
2. Act as a point of contact between the business and the Directors
3. Ensure all room bookings are managed for Directors' office days
4. Management travel arrangements - includes frequent global travel
5. Manage and submit expense claims on behalf of Directors via Concur
6. Support with planning of P&C and Marketing Team meetings and events
7. Mange the monthly P&C Team agenda, team roles and build the deck ahead of the meeting
8. Manage the monthly Marketing Leadership Team Agenda
9. Manage the weekly Marketing Huddle Agendas & team roles
10. Point of contact between internal requests and external agencies
11. Ensure all visitors for P&C and Marketing are booked into the building and have a host upon arrival
12. Raise purchase orders for the P&C & Marketing Teams via Coupa
13. Arrange payment for Legal Fees as instructed by People Partners
14. Assist the P&C Team with any large-scale meeting arrangements (People ...