Overall Purpose:
To coordinate United Kingdom Visa & Immigration (UKVI) compliance activities including
admissions and registration of new students and the ongoing monitoring of existing
students. To review, develop and strengthen established systems, processes and practices
in regards to sponsorship duties and responsibilities. To take the lead role in managing the
process of attendance/engagement monitoring activities for Student route sponsored
students.
Principal Duties:
• Be responsible for developing and maintaining the attendance / engagement
monitoring function to fulfil the University’s responsibility to UK Visas & Immigration
(UKVI) in line with Student route requirements
• Work closely with Student Attendance Team, Academic Departments, Students
Records and other relevant stakeholders from across the University to ensure
thorough and compliant attendance / engagement monitoring process
• To manage the follow-up activities for Student route sponsored students whose
attendance falls below acceptable levels. To assist these students in understanding
and adhering to their attendance requirements and to manage the process of
withdrawal of Student route sponsorship for poor attendance where this is
necessary
• Maintain an up-to-date knowledge of UKVI policy and monitor developments on UK
immigration legislation and the Sponsor Guidance produced by the
• UKVI under Student route of the Points Based System and other student-related
immigration categories
• To monitor and review the University compliance policies, processes and
procedures on an on-going basis and ensure compliance with the regularly
changing immigration legislation and guideline
• Be responsible for administering the necessary processes for Confirmation of
• Acceptance for Studies (CAS) issuance to support new applicants and visa
extensions
• To ensure that UKVI requirements related to student recruitment are fully met and
robust compliance processes support Admissions operations
• To compile detailed reports and interpret the implications of the data in relation to
the changes of student circumstances (e.g. withdrawals, interruptions, no-show,
change of programme), liaising with the Student Records, Progression and Support,
International Student Advisers and other teams as appropriate to ensure that these
students are reported to the UKVI promptly
• To respond to UKVI queries regarding both individual students and general policy,
seeking further clarification from the UKVI, deciding when guidance is required
concerning implementation of revised and new external regulations
• Developing and maintaining the Visa Compliance web pages, including drafting
content and ensuring that information is kept accurate and up-to-date. Producing
relevant training materials and delivering training sessions to staff
• To be a Level 1 User of the UKVI Sponsor Management System
• To assist with the work of updating and maintaining relevant student information and
documentation as per UKVI Student Sponsor Guidance, Appendix D
• To deputise for the Assistant Academic Registrar (Student Visa Compliance) where
necessary
• To utilise visual management tools to understand situations, to identify strengths
and weaknesses and to encourage improvements
• To utilise standard work as the basis of delivering both high levels of service and
staff development
• To utilise key performance indicators (KPIs) to measure performance and help drive
improvements
• To line manage Student Visa Compliance officer to ensure consistent and effective
service delivery
General Duties:
• Assist in occasional supervision of temporary staff
• As a key service provider to students it is expected that it will be necessary to
occasionally work outside of the usual office hours during peak periods of student
recruitment and enrolment
• Providing support to relevant committees and meetings
• The above list of duties is not exhaustive and working as part of Academic Registry
the post-holder will be expected to work flexibly and cooperatively with other
members of the team providing assistance when necessary
• Other tasks that may be required by the Academic Registrar, with particular
reference to major events such as, enrolment and induction, examination
invigilation, UCAS Confirmation and Clearing and graduation ceremonies, when all
administrative staff are expected to participate
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .