Ideal applicants will have a financial & project background.
Responsibilities:
* Organising travel & accommodation arrangements for the directors when required.
* Managing the diary of the Directors.
* Completing correspondence, reports, and presentations ensuring accuracy.
* Attending meetings, taking minutes, and distributing them as required.
* Providing administration support through emails and correspondence to clients.
* Establishing effective project governance, processes, and systems to be utilised throughout the project.
* Defining and engaging cross project and specific teams.
* Project planning, including the production of the detailed project plan.
* Tracking progress of projects against time frames and ensuring timely completion.
* Facilitating the overall cross-functional project team for cohesive working across complementary skill sets.
* Monitoring and advising upon project finances.
* Managing the flow of project information between the team through regular meetings and written communications.
* Knowledge management - Ensuring key information and learnings from each project/activity are fed back to the team and held centrally for reference.
* Process improvement - Identifying and acting upon ways to improve internal systems and processes.
* Administering reporting for the Director on team performance measures on an agreed basis.
* Implementing new procedures to increase efficiency across the business.
* Working with the Directors and finance manager to create profit & loss reports for projects.
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