The Recruitment, Vetting and Administration Lead will play a pivotal role in ensuring that Akon Security Services Ltd attracts, recruits, and retains the highest calibre of security personnel. This individual will oversee the entire recruitment process, from sourcing candidates to conducting thorough vetting procedures, and will also manage key administrative functions to support the operational efficiency of the company.
1. Key Duties and Responsibilities
· Receive clients when they arrive and show them the respective offices.
· Conducting research and compiling data upon request.
· Opening, sorting, and distributing emails.
· Creating, editing, and updating spreadsheets.
· Understanding of Microsoft Office.
· Communicating with clients, customers, and external agencies.
· Attending industry events, conferences, and trade shows.
· Create and post job adverts on job boards and other online channels and monitor their progress.
· Building and networking relationships with businesses to drive recruitment for suitable candidates.
· Maintaining vetting policies and procedures in accordance with BS7858.
· To receive and prepare vetting files for processing, including checking forms for completion, errors, and omissions, chasing missing information and initiating checks.
· Maintaining vetting records, ensuring accuracy and timeliness
· Monitoring applicant progress through each stage of their recruitment.
· Recruitment drives and attending job centres.
· Scanning, photocopying, and filing documents.
· Communicating by phone, email, and in person with job candidates.
· Communicating with applicants throughout their vetting and onboarding journey.
· Organising interviews.
· Preparing interview and onboarding paperwork for both interviewers and interviewees.
· Prepare resignation documents.
· Any other responsibilities that AKON deems necessary.
1. Requirements
The ideal candidate should be knowledgeable and experienced in the management of both the office and back-office space. They should also be proficient in Microsoft Office applications and general computer operations. Writing and proofing experience are also necessary as you will be creating official documents and correspondence on behalf of management. They will preferably have previous experience working in an office environment, dealing with administrative tasks, or using a product database, and they will need a blend of administrative, communication, and marketing skills to succeed. They should be able to multi-task to complete jobs to strict deadlines. They will need or be willing to work towards the following:
· At least one year of experience in administrative or clerical roles.
· Excellent customer service skills to promote client satisfaction.
· Excellent verbal and written communication skills.
· Active listening skills.
· Demonstrable experience using computer software and hardware, including word processor, spreadsheets, and presentation software.
· Strong organisational skills to plan, prioritise and execute duties.
· Strong interpersonal skills and the flexibility to adapt to changing work demands.
· Excellent attention to detail.
· Flexibility and willingness to learn new skills.
· Problem-solving and creative-thinking skills.
· Proven time management and prioritisation abilities.
· Industry knowledge.
· Ability to work under pressure.
The candidate will need maths and English at GCSE level, or equivalent qualifications or post-secondary training in administrative office procedures. A-levels and a degree are not required but would be an advantage. Microsoft Office training and certification would be advantageous as much of your work will involve typing, document editing and printing. Sector or industry knowledge, including BS 7858:2019, is desirable but not a must.
2. Benefits
· Competitive pay rate, depending on experience and qualifications.
· 28 days paid holiday, including public holidays.
· Options pension scheme with excellent employer contribution.
· A range of valuable medical and discount schemes through HIVE360.
· Free uniform and PPE/ equipment required to carry out this role will be provided.
· Training and development opportunities.
· S.I.A Frontline licence fee covered by Akon (If applicable).
· Free on-site parking at Security House during your shift.
· Supportive and friendly work environment.