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At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.
Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.
POSITION SUMMARY:
Reporting to the EMEA Accounts Payable Manager, the AP Specialist will manage the day-to-day Accounts Payable activities for the following F5 countries: Austria, Croatia, Czech Republic, Denmark, Finland, France, Germany, Italy, Poland, Saudi Arabia, and Turkey, along with providing cover where needed for other F5 countries.
PRIMARY RESPONSIBILITIES:
Account Payable Activities (85%):
1. Process the Accounts Payable invoices into the Oracle Accounting system via the Invoice Batch function; this function will be moving to Coupa in Oct-24. Work closely with the Accounts Payable Manager to ensure that processing complies with company policy and procedures.
2. Produce bi-monthly preliminary payment registers and create payments. Control the payment process to ensure invoices are paid in a timely manner. Issue remittance advice notes to suppliers once all payments are confirmed.
3. Reconcile supplier statements each month to ensure that F5 Networks does not have any exposures.
4. Conduct ad-hoc AP reviews, such as reviewing the Invoice Aging to ensure that the overall Aging for 31+ days is under 5%, running and reviewing the On-Hold Report to clear any outstanding items, and resolving any invoice or supplier queries.
Employee Expenses (5%):
1. Provide cover for checking employee expenses entered in the Concur Expenses System to ensure compliance with the Travel/Expenses Policy, liaising with employees or managers to resolve issues such as duplicate claims or missing receipts.
2. Only expenses payable in GBP and Euros are paid via Concur Pay; all other currencies are paid via EFT payments. The Accounts Payable Specialist is responsible for creating these payments for approval by the EMEA Accounts Payable Manager or above.
Other (10%):
1. Process miscellaneous payments to clear intercompany balances, VAT payments, and Corporation tax payments.
2. Update the cash forecast with the values of payments being made in month 3 of the quarter.
3. Be responsible for closing the month-end AP sub ledger for Denmark, Finland, and Germany. This involves reconciling the AP ledger to the G/L each month end, running the holds report, and clearing any outstanding items. Produce the month-end report for accruals purposes.
4. Act as back-up for other F5 Companies.
KNOWLEDGE, SKILLS AND ABILITIES:
* Excellent verbal, written, and interpersonal communication skills with the ability to work as part of a team as well as direct and manage the work of others.
* Proficiency in a European language, such as German, French, Polish, or Hebrew is desired.
* Strong analytical and problem-solving skills.
* High degree of personal ownership and accountability for all work products.
* Experience with an ERP system, preferably Oracle 11i or Coupa.
* MS Office proficiency with a good knowledge of Excel.
QUALIFICATIONS:
* 2+ years relevant experience.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
* Duties are performed in a normal office environment while sitting at a desk or computer table. Duties require the ability to utilize a computer, communicate over the telephone, and read printed material.
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The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
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