Job summary An exciting opportunity has arisen within Health Technology Wales for a Band 5 Business Support & Communications Assistant. Health Technology Wales (HTW) is a national body working to improve the quality of care in Wales. We collaborate with partners across health, social care and the technology sectors to ensure an all-Wales approach. We are funded by Welsh Government and hosted by Velindre University NHS Trust, but independent of both. This position is a perfect opportunity for someone who is looking to develop their skills in a varied and interesting role. This is a hybrid working position which is predominantly home-based with the benefit of n office base in Cardiff. Flexible working, part time or job share arrangements will be considered. The role is advertised as a fixed term opportunity which we anticipate being for a six-month period with a view to extension up to 12 months (covering maternity leave). The ideal person for this role needs to be self-motivated to develop their own knowledge in the areas required and possess the ability to work autonomously. English and/or Welsh speakers are equally welcome to apply Main duties of the job The post is challenging but will give an excellent opportunity for career and personal development. This position is instrumental to HTW's operations, it is varied and fast paced with frequent last-minute requests/tasks and the post-holder will work closely with the Business Operations Manager and Senior Programme Manager to maintain accurate financial records and the timely administration of purchases. This role requires someone with the ability to be methodical and organised to ensure that accurate financial information is made available to Management for reporting to Velindre University NHS Trust and Welsh Government. Excellent Excel skills will be required, and it is desirable that the candidate has previous experience maintaining databases and ensuring the quality of the data. About us Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services. Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors. If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/ Date posted 27 February 2025 Pay scheme Agenda for change Band Band 5 Salary £30,420 to £37,030 a year Per annum Contract Fixed term Duration 6 months Working pattern Full-time, Part-time, Job share, Flexible working, Home or remote working, Compressed hours, Term time hours, Annualised hours Reference number 120-AC770-0225 Job locations Hybrid working with office base available in Digital Health Care Wales, Cardiff, Cowbridge Road East Cardiff C11 9AD Job description Job responsibilities The ideal candidate will have some knowledge of the NHS Oracle system or possess experience of other financial management systems. It would also be beneficial to understand NHS procurement and accounts payable requirements, but it is anticipated that for the right candidate this knowledge can be acquired. This position provides essential administrative support for our core work and is key in providing efficient and effective support to the HTW Management team including the planning of meetings and events involving senior management and external stakeholders. In addition to supporting the HTW management team the post holder will assist the HTW Communications Manager with content creation for the HTW website, social media and other communication channels, and by providing general administrative support. The post holder needs to be highly organised to be able to plan their workload efficiently and ensrue that deadlines are met particularly when processing purchases. The successful applicant will be able to routinely accommodate both proactive and reactive situations and should have significant experience of Microsoft applications including MS teams and software such as Adobe creative cloud. For further information about the role or for an informal discussion please contact June Price.June.pricewales.nhs.uk see attached job description Job description Job responsibilities The ideal candidate will have some knowledge of the NHS Oracle system or possess experience of other financial management systems. It would also be beneficial to understand NHS procurement and accounts payable requirements, but it is anticipated that for the right candidate this knowledge can be acquired. This position provides essential administrative support for our core work and is key in providing efficient and effective support to the HTW Management team including the planning of meetings and events involving senior management and external stakeholders. In addition to supporting the HTW management team the post holder will assist the HTW Communications Manager with content creation for the HTW website, social media and other communication channels, and by providing general administrative support. The post holder needs to be highly organised to be able to plan their workload efficiently and ensrue that deadlines are met particularly when processing purchases. The successful applicant will be able to routinely accommodate both proactive and reactive situations and should have significant experience of Microsoft applications including MS teams and software such as Adobe creative cloud. For further information about the role or for an informal discussion please contact June Price.June.pricewales.nhs.uk see attached job description Person Specification Qualifications and Knowledge Essential Degree in a related subject such as Business Administration or Communications oOr oEquivalent level of experience of working independently at Executive/Board Level Desirable Advanced ECDL Experience Essential Experience of generating communications content in a variety of formats (press releases, videos, features, case studies etc.) Experience of Board and Committee Management Experience in a business support role including coordinating purchases and tracking spend. Experience of communicating with all levels of staff and the public. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Experience of operating Microsoft Office Suite. Experience of producing management information reports Experience of project implementation and monitoring ongoing projects Experience of managing finance systems e.g. budget monitoring. Experience of managing, maintaining and developing systems and procedures. Experience of implementing administrative policies and procedures Desirable Experience of monitoring performance indicators Understanding of project management methodologies Experience of formal minutes taking Working in an NHS environment Experience of using Adobe Creative Cloud or other design related software Experience of using the Oracle system oExperience of NHS or public body procurement procedures and policies Skills and Attributes Essential Ability to work on own initiative and self-manage workload. Able to organise multi-disciplinary meetings and events. Excellent management and communication skills and knowledge. Analyse information from numerous sources Advanced IT/keyboard skills Confident in maintaining databases such as excel Desirable Ability to speak Welsh to level 1. Other Essential oAbility to manage multiple stakeholders and influence and persuade effectively. oShows empathy and compassion towards others and treats people with dignity and respect. oShows resilience, adaptability and flexible approach as situations arise and positively when times are tough. oShows respect for other's views and appreciate other's inputs and encourage colleagues to display our values oMotivated to use initiative to recognise problems and seek solutions while understanding the importance of empowering and enabling others (patients, families, colleagues). oFriendly and helpful disposition, awareness of how own and other's behaviours impact on people's experiences and the organisation's reputation. oWilling to seek out learning and development opportunities oWilling to give and accept constructive feedback and committed to continuous improvement. oAbility to travel between sites and across a wide geographical area in a timely manner oFlexible approach to work. oSelf-motivated and able to work autonomously oCommitted to continuous professional development oFlexibility to work outside of normal hours Person Specification Qualifications and Knowledge Essential Degree in a related subject such as Business Administration or Communications oOr oEquivalent level of experience of working independently at Executive/Board Level Desirable Advanced ECDL Experience Essential Experience of generating communications content in a variety of formats (press releases, videos, features, case studies etc.) Experience of Board and Committee Management Experience in a business support role including coordinating purchases and tracking spend. Experience of communicating with all levels of staff and the public. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Experience of operating Microsoft Office Suite. Experience of producing management information reports Experience of project implementation and monitoring ongoing projects Experience of managing finance systems e.g. budget monitoring. Experience of managing, maintaining and developing systems and procedures. Experience of implementing administrative policies and procedures Desirable Experience of monitoring performance indicators Understanding of project management methodologies Experience of formal minutes taking Working in an NHS environment Experience of using Adobe Creative Cloud or other design related software Experience of using the Oracle system oExperience of NHS or public body procurement procedures and policies Skills and Attributes Essential Ability to work on own initiative and self-manage workload. Able to organise multi-disciplinary meetings and events. Excellent management and communication skills and knowledge. Analyse information from numerous sources Advanced IT/keyboard skills Confident in maintaining databases such as excel Desirable Ability to speak Welsh to level 1. Other Essential oAbility to manage multiple stakeholders and influence and persuade effectively. oShows empathy and compassion towards others and treats people with dignity and respect. oShows resilience, adaptability and flexible approach as situations arise and positively when times are tough. oShows respect for other's views and appreciate other's inputs and encourage colleagues to display our values oMotivated to use initiative to recognise problems and seek solutions while understanding the importance of empowering and enabling others (patients, families, colleagues). oFriendly and helpful disposition, awareness of how own and other's behaviours impact on people's experiences and the organisation's reputation. oWilling to seek out learning and development opportunities oWilling to give and accept constructive feedback and committed to continuous improvement. oAbility to travel between sites and across a wide geographical area in a timely manner oFlexible approach to work. oSelf-motivated and able to work autonomously oCommitted to continuous professional development oFlexibility to work outside of normal hours Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Velindre University NHS Trust Address Hybrid working with office base available in Digital Health Care Wales, Cardiff, Cowbridge Road East Cardiff C11 9AD Employer's website https://velindre.nhs.wales/ (Opens in a new tab)