Public Affairs and Campaigns Coordinator (1904)
The Donkey Sanctuary is an international animal welfare organisation, offering care and protection to donkeys worldwide. Our vision is a world where every donkey has a good quality of life, and our mission is to improve the lives of donkeys every day. We will achieve this by transforming the lives of donkeys in need worldwide by fostering greater understanding, collaboration and support, and by promoting lasting, mutually life-enhancing relationships.
We are tackling the greatest threats working donkeys face locally and around the world, from the donkey skin trade to challenges working animals face in disasters, and we have an excellent opportunity for a highly proactive, organised and empathic team player to join our collaborative global department focused on influencing change, using campaigning and public affairs tactics at an exciting point of growth in our influencing work. As Public Affairs and Campaigns Coordinator, you will provide support to the Public Affairs Manager and will support the wider department and its leadership to bring to life our global influencing strategy and plans, improving our efficiency and ways of working. Alongside high level coordination and administrative support, you will manage special projects to improve departmental working and many critical external accreditation needs and processes.
About you:
* Previous experience of working as a coordinator, assistant or similar role, ideally in an animal welfare or related field.
* A broad knowledge of the history, work and successes of the charity, including an understanding of the charity’s vision and mission and a commitment to its values.
* Excellent I.T. skills (proficient in Word, Outlook and Excel), together with an understanding of Monitoring, Evaluation and Learning coordination.
* Strong written and verbal skills.
* Excellent communication skills with the ability to communicate clearly to different individuals.
* Able to multi-task and maintain a high level of accuracy and attention to detail whilst working with a number of conflicting demands and deadlines.
* Financial process, database and administrative experience.
About the role:
Your principal duties and responsibilities will include:
* Supporting the Public Affairs manager and team, including external consultants, with administrative tasks, including managing confidential correspondence, liaison with suppliers, processing invoices and raising purchase orders.
* Managing complex international travel arrangements for multiple people; booking and arranging flights and visas, ordering currency and creating detailed travel itineraries.
* Managing institutional accreditations that allow us to operate at the level we do, ensuring timely submission of reports, ensuring no deadlines slip and liaising with complex platforms and interfaces to do this.
* Maintaining electronic filing systems and departmental efficiency, for example on special projects around monitoring and evaluation, dashboards and CRMs.
* Assisting with the logistics and admin support for internal and external event organisation and meetings, including agendas and minute taking, preparation of reports and circulations of relevant materials and information.
* Undertaking projects and research and producing first drafts of presentations and papers.
* Assisting with the writing, production and distribution of influencing material.
What we offer in return:
This is a full-time, permanent contract starting as soon as possible, working 35 hours per week, 08.30-16.30, Monday-Friday.
This role is nominally based on our site based in Sidmouth, Devon – an Area of Outstanding Natural Beauty – and we offer hybrid working. But we are keen to make the role work for you, and so will consider fully remote / home working and flexible working patterns, where required.
Due to the nature of the role, flexibility will be required for working outside of core hours, and for occasional UK and international travel.
Life assurance.
31 days holiday (including Bank holidays), rising to 34 will each full year of service.
Wellbeing team.
Recorded Pilates and Yoga classes.
Long service awards.
Healthshield plan:
* Reimbursement of some medical expenses up to the specified limits per membership.
* Offers, discounts and cashback on shopping, travel and entertainment from participating outlets.
* Access to a 24/7 GP and counselling service.
Free parking.
Subsidised restaurant and shop.
Closing date for completed applications: Sunday 6 April 2025.
Interviews will be held via Microsoft Teams on Tuesday 29 and Wednesday 30 April 2025.
Please note: We reserve the right to close this vacancy before the advertised date and therefore encourage early applications.
The Donkey Sanctuary is a Disability Confident Employer.
The Donkey Sanctuary is committed to safeguarding and promoting the welfare of vulnerable people (children and adults), and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post.
Please note: The Guaranteed interview scheme is only applicable to candidates who consider themselves to have a disability applying for roles based within the United Kingdom.
NOTE TO APPLICANTS: We look forward to receiving your application, but we do ask you to complete this in your own words, and not to employ an Artificial Intelligence (AI) writing tool or assistant. Applications that are considered not to be an applicant’s own work may not be shortlisted for interview.
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